Position:             Deputy Municipal Clerk (Part-Time)
Department:      Administration
Division:             City Clerk’s Office

Rate of Pay:       14.00 Per Hour

Nature of Work:
This is a part-time position in the Department of Administration. The Deputy Municipal Clerk is accountable for monetary and legal issues, assists the City Clerk in carrying out statutory and administrative duties of the office as required, and assists the public with information regarding privilege licenses, municipal taxes, fees and referrals to other governmental agencies. The incumbent will be responsible for receiving, processing, and balancing various municipal revenues and maintaining accurate records related to those transactions. The incumbent is supervised daily but must be able to work independently and with initiative. Work is performed under the general supervision of the City Clerk. The incumbent will work a regular part-time schedule year-round and only occasionally will be required to work in the evenings or on the weekend, which usually occurs during elections or other special events.

Examples of Work:
Council duties: assembly, duplication and distribution.
Upkeep of Municipal Ordinance Book: files and maintains all ordinances and prepares new ordinances for publication; indexes all minute books; arranges for publication of all public notices (newspaper).
Archives/scans all minute books and ordinances into document imaging system.
Elections: Assist with voter registration processing, ward assignments, candidate qualification, absentee voting, election preparation, and related activities.
Cemetery Deeds: issues deeds on cemetery plots; maintains master list of plot ownership.
Taxi Permitting: permitting applications; issues permits; receives and accounts for fees.
General: Assist with preparation of City Council agendas, claims dockets, meeting materials and official records; sets bid-opening dates, attends bid openings, and records minutes at bid opening; receives and accounts for various fees; helps the public with tax-related questions.
Privilege License takes and processes applications; issues license; prepares monthly renewal notices; prepares end-of-month report for City Council.
Performs other duties as assigned.

Skills and Qualifications:
Must have valid MS Driver’s License. High School Diploma or G.E.D. equivalent desired. Requires ability to type a minimum of 35-40 wpm accurately. Must be computer literate and have excellent communication skills. Ability to successfully maintain considerable contact with the public. Must have a positive attitude and must be customer and coworker friendly. Will be required to attend and successfully complete a Municipal Clerks Certification Program. One to two years of experience preferred.

(Although the City pays for the bonding process, a successful candidate must complete the Public Official’s Application and Indemnity Agreement before any offer of employment may be extended.)