04-06-09 Work Session Agenda
WORK SESSION AGENDA HATTIESBURG CITY COUNCIL Monday, April 6, 2009 (Following Agenda Review) ITEMS FOR DISCUSSION: A-1Drainage Issues - Delgado A-2South Mississippi Planning & Development District Issues Delgado A-3Quincy Windham, West 6th Street - Delgado UPDATE AS NEEDED TO KEEP COUNCIL INFORMED: B-1Electronic Technology-Assessment B-2Recycle Program-Status Update B-3CHDO Report B-4Mississippi Development Bank B-5Report on conferences, seminars, etc.
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03-17-09 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
6:00 P.M. MARCH 17, 2009
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. PRESENTATION AGENDA
V. POLICY AGENDA
1. Adopt Resolution setting hearing before City Council on Monday, April 20, 2009, to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing for notice to owners and authorize publication of the notice hearing.
2. Adopt Resolution authorizing and approving the execution and distribution of a Preliminary Official Statement for the sale of General Obligation Refunding Bonds, Series 2009 (The "Bonds") of the city; to raise money for the purpose of refunding certain maturities of the city's outstanding General Obligation Bonds, Series 2001, issued in the original principal amount of $8,500,000 (The 2001 Bonds ) maturing in the years 2010 through 2016, both inclusive (The Refunded Bonds ); authorizing and approving the issuance of the bonds; approving the form of and execution of a bond purchase agreement for the sale of the bonds; authorizing and approving the form of execution and distribution of an official statement pertaining to the bonds; approving the selection of First National Bank of Clarksdale, Clarksdale, Mississippi, as escrow agent under the terms and provisions of the escrow agreement; authorizing the notification to First National Bank of Clarksdale, Clarksdale, MS, paying agent for the 2001 bonds, regarding the refunding of the bonds; authorizing and approving the actions of Butler, Snow, O'Mara, Stevens & Cannada, PLLC, Jackson, MS (The "Bond Counsel") and/or the escrow agent in making the initial application to Department of the Treasury, Bureau of Public Debt, Division of Special Investments, Parkersburg, West Virginia for United States Treasury Securities - State and Local Government Series (The "SLGS") in connection with the requirements of the escrow agreement by and between the City and Escrow Agent; authorizing the Escrow Agent to finalize the application for the SLGS; and for related purposes.
3. Adopt Resolution Authorizing Requisition Number 45 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
4. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 1 in the amount of $79,571.50 for services rendered in connection with CDBG Project # R-103-205-01-KED, Project Phoenix/Wis Pak.
5. Approve the City of Hattiesburg Identity Theft Prevention Program for the Hattiesburg Water and Sewer Customer Accounts office, as required by the Federal Trade Commission.
6. Authorize Mayor to execute Memorandum of Understanding between the City of Hattiesburg, Department of Urban Development - Community Development Division, R3SM Long Term Recovery a program of United Way, and The Carpenter s Helpers to address blue tarp roof repairs (Blue Roof Initiative Program) in Hattiesburg, MS. {Entitlement}
7. Approve and authorize Mayor to execute subordination agreement to The First National Bank Assoc. for property owned by Kenneth Cooley ( 416 E. Pine Street ) {FA ADE Grant}
8. Declare and approve a sole source purchase covering rental of election equipment and related services for the upcoming municipal election(s), as provided for in MS Code Section 31-7-13 (m) (viii), based on information in the attached memorandum; authorize Mayor to execute, in duplicate, rental agreement with Election Systems and Software, Inc., for the equipment in the amount of $10,000 and programming services in an amount not to exceed $5,000.
VI. ROUTINE AGENDA
1. Authorize Mayor to renew Maintenance Contract between the City of Hattiesburg and R.J. Young Company for maintenance on Konica 7022 copier located in Urban Development Land Code Division in the amount of $950 for the period beginning December 1, 2008 through November 30, 2009.
2. Authorize Mayor to execute Maintenance Agreement with Copy Graphics for a Konica 7020, Digital Copier, Serial #26NE23332, located at the Tax Department office at 200 Forrest Street, effective 1-1-09 through 12-31-09.
3. Approve and authorize Mayor to execute Cancellations of Liens of Deeds of Trust from Grantors to Trustees, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book in the office of the Chancery Clerk of Forest County, Mississippi (39 listed, per attached memorandum).
4. Acknowledge receipt of Privilege License Report for the month of February 2009 from the Tax Department, as per recommendation.
5. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Equity Alliance of Hattiesburg, LLC (Cloverleaf Mall) for a period not to exceed nine (9) years, commencing on January 1, 2008 and ending on December 31, 2016, with a total true value of $3,083,904.00 or the amount approved by Mississippi Tax Commission; and adopt a final order granting and allowing same.
6. Acknowledge receipt of sales from auction, in the amount $5,265.00, from Manheim Mississippi.
7. Acknowledge budget modification to City s 2008 Emergency Shelter Grant.
8. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting $381.00 to the Hattiesburg Police Department. The monies will be forfeited in the following manner: $304.80 to be placed in the Hattiesburg Police Department's Forfeiture Fund and $76.20 to the 15th Circuit Court District Attorney's Office.
9. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting one (1) 1995 Mercury Grand Marquis, VIN: 2ME2M75W5SX65944 and one (1) Charter Arms .38 Caliber Handgun Serial No. 596568 to the Hattiesburg Police Department, and authorize vehicle and item to be placed on the Hattiesburg Police Department's inventory.
10. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting $4,442.00 to the Hattiesburg Police Department. The monies will be forfeited in the following manner: $3,553.60 to be placed in the Hattiesburg Police Department's Forfeiture Fund and $888.40 to the Forrest County District Attorney's Office.
11. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting $12,129.00 to the Hattiesburg Police Department. The monies will be forfeited in the following manner: $9,703.20 to be placed in the Hattiesburg Police Department's Forfeiture Fund and $2,425.80 to the Forrest County District Attorney's Office.
12. Acknowledge receipt of the bid received January 15, 2009, for Nine (9) New Moving Radars for the Hattiesburg Police Department, and accept the bid of Stalker Radar at a total cost of $21,105.00 as the only bid received, per recommendation from the Hattiesburg Police Department.
13. Acknowledge receipt of bids on Various Dates for Various Term Bid Items (# s 6, 7, & 9) for the Water Department for the period beginning April 1, 2009, and ending March 31, 2011, and accept the term bids as per recommendation, as the lowest and best bids received that meet the city s advertised specifications.
14. Acknowledge receipt of bids on Various Dates for Various Term Bid Items (# s 17, 18, 27, 36, & 37) for the Fire and Public Services Department for the period beginning April 1, 2009, and ending September 30, 2009 (# s 36 & 37) or March 31, 2010, and accept the term bids as per recommendation, as the only or lowest and best bids received that meet the city s advertised specifications.
15. Reject Term Bid Items #13 and #14 for the Hattiesburg Water Department because they did not meet the City s Advertised Specifications; Approve Specifications and Authorize Publication of Advertisement for Term Bid Items #13 and #14 for the Hattiesburg Water Department for the period beginning May 6, 2009, and ending September 30, 2009.
16. Approve Specifications and Authorize Publication of Advertisement for Term Bid Item Number 27 for the Hattiesburg Water Department for the period beginning May 6, 2009, and ending March 31, 2011.
17. Approve Specifications and Authorize Publication of Advertisement for Rolling Doors for the Police Service Center Building.
18. Approve Specifications and Authorize Publication of Advertisement for Community Development Block Grant Housing Reconstruction activities at 201 Ruby St. and 1104 Cherry St.
19. Approve sale of grave spaces per attached memo.
20. Approve Proofs of Publication for the month of February, 2009.
21. Approve and authorize issuance of manual check for ADDI Program Claim per the attached Memorandum {Entitlement}
22. Approve and authorize issuance of manual check for HOME Program claim per attached memorandum. {Entitlement}
23. Approve and authorize issuance of manual check for HOME Program claim per attached memorandum. {Entitlement}
24. Approve and authorize issuance of manual check for CDBG Program claim per attached memorandum. {Entitlement}
25. Approve and authorize issuance of manual check for CDBG Program claim per attached memorandum. {FA ADE Grant}
26. Approve Claims Docket for the period ending March 13, 2009.
VII. PUBLIC AGENDA
1. Citizen Forum
03-02-09 Work Session Agenda
WORK SESSION AGENDA HATTIESBURG CITY COUNCIL Monday, March 2, 2009 (Following Agenda Review) ITEMS FOR DISCUSSION: A-1 2010 Census (Local Partnership Census Director) - Mayor A-2 GIS Mapping Presentation (Nicholson & Company) - Mayor UPDATE AS NEEDED TO KEEP COUNCIL INFORMED: B-1 Electronic Technology-Assessment B-2 Recycle Program-Status Update B-3 CHDO Report B-4 Mississippi Development Bank B-5 Report on conferences, seminars, etc.
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03-03-09 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
6:00 P.M. MARCH 3, 2009
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. Approval of Minutes of February 2, 3, 17 and 20, 2009
V. PRESENTATION AGENDA
VI. POLICY AGENDA
1. Take from the table and APPROVE or DENY to adopt the Ordinance for the petition filed by Douglas O. Regan, owner, to allow a zoning classification change from B-2 (Neighborhood Business) District to B-3 (Community Business) District, for certain property located at 5530 Hwy 42 (Parcel 33-400-1-6, 8 & 9; PPIN 18033, 18035 & 18036; Ward 2); Hattiesburg Planning Commission recommended to APPROVE a B-5 (Regional Business District) on November 5, 2008.
2. Take from the table and APPROVE or DENY the petition filed by Wayne Kairdolf (GulfPines Communications), on behalf of Cliff Norman, owner, to allow a Use Permit Upon Review for utilities (utility pole) in a R-1A (Single-Family Residential) District on certain property located at 835-900 Bonhomie Road (parcel # 168-10121-1, PPIN 06974, Ward 2); Hattiesburg Planning Commission recommended to APPROVE on February 4, 2009.
3. Rescind Ordinance Number 3029; Adopt an Ordinance changing and amending Section 11-17.5 of the Code of Ordinances, being Section 11 of Ordinance Number 2831, adopted September 16, 2003, amending how nurserymen or independent contractors remove refuse from premises serviced.
4. Adopt Resolution Authorizing Requisition Number 44 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
5. Adopt Resolution approving the WIS PAK of Hattiesburg, Inc., for the Katrina Supplemental Community Development Block Grant project.
6. Approve and authorize Mayor to execute in triplicate, the administrative contract for the WIS PAK of Hattiesburg, Inc. for the Katrina Supplemental Community Development Block Grant project.
7. Authorize Mayor to execute in triplicate Agreement for Professional Services between City of Hattiesburg and Shows, Dearman & Waits, Inc., for Mill Overlay and Base Repair for West Pine Street from Broadway Drive to Highway 49.
8. Approve and authorize Mayor to execute in duplicate an agreement to sublet the first floor of the property at 522 Mobile Street owned by Hattiesburg Lodge 115 F & AM to the University of Southern Mississippi for use as a technology center.
9. Ratify and confirm the Mayor's re-appointment of Ann Chapman (W-1) to the Hattiesburg School Board for a five (5) year term beginning March 5, 2009 and ending March 4, 2014.
10. Acknowledge receipt of 2009 Consolidated Annual Performance and Evaluation Report (CAPER) and approve publication of Notice of Availability of the CAPER for Housing and Community Development Programs and the subsequent submission of same to the U.S. Department of Housing and Urban Development by March 31, 2009. {Entitlement}
VII. ROUTINE AGENDA
1. Acknowledge receipt of the monthly budget report for the month ending February 28, 2009, on permanent file in the City Clerk s Office.
2. Acknowledge receipt of two-bid purchase docket report for period of January 26, 2009, through February 23, 2009, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.
3. Authorize Mayor to enter into a Maintenance Contract between the City of Hattiesburg and R J Young Company for maintenance on a Konica 7020 copier located in City Hall in the amount of $408.00, for the period beginning March 2, 2009.
4. Approve and authorize Mayor to execute Cancellation of Lien of Deed of Trust from Jameka Spencer, Grantor, to Charles Lawrence, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1357 at Page 505 in the office of the Chancery Clerk of Forrest County, Mississippi, in connection with HOME Down Payment Assistance Program. {Entitlement}
5. Approve and authorize Mayor to execute Cancellation of Lien of Deed of Trust from Tannus Torree Trussell, Grantor, to Jerry A. Evans, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1291 at Page 617 in the office of the Chancery Clerk of Forrest County, Mississippi, in connection with HOME Down Payment Assistance Program. {Entitlement}
6. Approve and authorize Mayor to execute Cancellation of Lien of Deed of Trust from Lucille Beal, Grantor, to Jerry A. Evans, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1382 at Page 468 in the office of the Chancery Clerk of Forrest County, Mississippi, in connection with HOME Down Payment Assistance Program. {Entitlement}
7. Approve and authorize Mayor to execute Cancellation of Lien of Deed of Trust from Jeffrey Huff, Grantor, to Jerry A. Evans, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1408 at Page 091 in the office of the Chancery Clerk of Forrest County, Mississippi, in connection with HOME Down Payment Assistance Program. {Entitlement}
8. Approve and authorize Mayor to execute Cancellation of Lien of Deed of Trust from Felecia Robinson, Grantor, to Jerry A. Evans, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1407 at Page 095 in the office of the Chancery Clerk of Forrest County, Mississippi, in connection with HOME Down Payment Assistance Program. {Entitlement}
9. Approve and authorize Mayor to execute Cancellation of Lien of Deed of Trust from Mary Thomas, Grantor, to Jerry A. Evans, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1357 at Page 577 in the office of the Chancery Clerk of Forrest County, Mississippi, in connection with HOME Down Payment Assistance Program. {Entitlement}
10. Approve and authorize Mayor to execute Cancellation of Lien of Deed of Trust from Robbie Pollock, Grantor, to Jerry A. Evans, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1413 at Page 063 in the office of the Chancery Clerk of Forrest County, Mississippi, in connection with HOME Down Payment Assistance Program. {Entitlement}
11. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting $1,701.30 to the Hattiesburg Police Department and authorize monies to be placed in the Hattiesburg Police Department's Forfeiture Fund.
12. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting one (1) .40 Caliber Handgun Serial NO. CPS757, one (1) .380 Caliber Handgun Serial NO. P771500, one (1) Jimenez 9mm Handgun Serial NO. 041738, and one (1) SKS Rifle Serial NO. 10423493Q to the Hattiesburg Police Department, and authorize weapons to be placed on the Hattiesburg Police Department's inventory.
13. Acknowledge receipt of the bids received February 5, 2009, for Nine (9) New Laptop Computers for the Hattiesburg Police Department, and accept the bid of Howard Computers at a total cost of $40,527.00, as the best bid received that meets the City s advertised specifications, per recommendation from the Hattiesburg Police Department.
14. Authorize Advertisement for Request for Proposals to Solicit Statements of Qualification from all vendors that provide this service that have expressed an interest in this project, for the reduction of sludge and the North Lagoon bio-dredging.
15. Authorize publication of Advertisement for Bids for the Hattiesburg Bobby L. Chain Municipal Airport Drainage Upgrades Project Phase II.
16. Authorize publication of Advertisement for Bids for 1200 GPM Water Well #2 at Water Plant #2, Hattiesburg, Mississippi.
17. Approve the City s purchase of four (4) grave spaces located in West Half (W1/2) Lot 90, Section 24, recorded at MB -1982-4/225, Highland Cemetery, in the amount $700.00 Mary Lois Burkett authorize a manual checks for the same.
18. Authorize and approve issuance of a manual check for CDBG Program claim per attached memorandum. {Entitlement}
19. Authorize and approve issuance of a manual check for HOME Program
claim per attached memorandum. {Entitlement}
20. Approve Claims Docket for the period ending February 28, 2009.
VIII. Public Agenda
1. Citizen Forum
02-20-09 Special Called Meeting
PUBLIC NOTICE OF SPECIAL MEETING CALLED BY THE COUNCIL FOR 3:00 P.M. ON FRIDAY, FEBRUARY 20, 2009,
IN COUNCIL CHAMBERS AT CITY HALL.
AGENDA SPECIAL CALLED MEETING HATTIESBURG CITY COUNCIL 3:00 P.M. FRIDAY, FEBRUARY 20, 2009 1. Take from the Table and Approve agreement between the City and Williford, Gearhart & Knight, Inc., for the conceptual master plan of the Twin Forks District Urban Overlay Zone, and authorize Mayor to execute same. 2. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Water Department for the period beginning March 16, 2009, and ending March 31, 2010.
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