08-04-09 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
4 P.M. AUGUST 4, 2009
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. Approval of Minutes of July 7, 20, and 21, 2009
V. PRESENTATION AGENDA
VI. POLICY AGENDA
1. Adopt final approval of the Motor Vehicle Assessment Schedule for the Fiscal year 2009-2010 and authorize publication of same.
2. Adopt a Resolution naming that un-named street that runs south from the intersection of Beverly Hills Road North and Classic Drive to an un-named east-west public street, located in the SE 1/4 of the Section 35, T-4-N, R-13- W, Forrest County, Shelby Thames Drive.
3. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 5 in the amount of $58,005.10 for Construction Expenses in connection with CDBG Project # R-110-205-01-GZ, Central Fire Station #1.
4. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 6 in the amount of $958.33 for Administrative Expenses in connection with CDBG Project # R-110-205-01-GZ, Central Fire Station #1.
5. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 5 in the amount of $129,948.40 for Engineering and Construction Expenses in connection with CDBG Project # R-110-205-02-GZ, James Street Water Plant.
6. Adopt Resolution Authorizing Requisition Number 53 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
7. Authorize Mayor to execute duplicate Letter of Release for 73 acres at the Hattiesburg Bobby L. Chain Municipal Airport to the Industrial Park Commission in the amount of $142,000.00. Said funds must be expended for Airport development and maintenance.
8. Approve Change Order No., 1 and Change Order No. 2 to the contract with Pipe Services, Inc., in the amount of $51,037.73 increasing the contract from $578,873.71 to $629,911.45, and authorize Mayor to execute (duplicate originals) Supplemental Agreement No. 1 and Supplemental Agreement No. 2 for same.
9. Authorize Mayor to execute seven(7) agreements with Simmons Erosion Control, Inc. for State Aid Project No. DECD-0037(22)B, Lamar County, Mississipi for the W. 4th Street project that is being administered by Lamar County Board of Supervisors.
10. Authorize Mayor to execute agreement between the University of Southern Mississippi and the Hattiesburg Fire Department to provide Fire Protection and Related Services for a one (1) year term beginning July 1, 2009 and ending June 30, 2010, for the extended amount of Ninety-five Thousand Six Hundred Fifty-two dollars and zero cents ($95,652.00.)
11. Authorize Mayor to execute agreement between the Mississippi State Fire Academy (MSFA) and the Hattiesburg Fire Department to perform Academy Field program using Academy Material and Academy Staff Testing, beginning August 03, 2009 and ending August 14, 2009, for testing and certification of 15 students of the Hattiesburg Fire Department.
12. Approve three (3) appraisals and ten (10) Waiver Valuations for the purpose of making fair market value offers on the Hardy Street Project STP-6098-00(007) to acquire Temporary Construction Easements in the amount shown on each parcel on the Summary of Recommended Values Sheet, with federal regulations requiring a per-parcel approval, and authorize City Clerk to issue manual checks for each.
13. Authorize Mayor to execute Amended Memorandum of Agreement between the City of Hattiesburg and the University of Southern Mississippi Center for Community and Economic Development to extend the delivery date of the Housing Study of the greater Hattiesburg urbanized area by three months.
14. Approve and authorize Mayor to execute event marketing agreement with International Sports Properties, Inc., for a marketing partnership with USM athletics, for a period beginning August 1, 2009 and ending June 30, 2010, in the amount of $14,600.
15. Authorize Mayor to execute in triplicate agreement between the City of Hattiesburg and Neel-Schaffer Engineering for Construction engineering and Inspection Services for Hwy 49 & I-59 and Hwy 49 & Hwy 11 Intersection Beautification Improvements (Project No. STP 0080-01(012) LPA/105122-701000).
16. Approve and authorize Mayor to execute duplicate original agreements between Gilliland Electronics and the City of Hattiesburg for yearly security system monitoring services for the Mobile Street Police Substation in the amount of $780.00.
17. Adopt a Resolution appointing Charles Lawrence as City Attorney for the City of Hattiesburg, effective immediately.
18. Adopt a Resolution appointing Vanessa Jones as Municipal Judge Post 1 for the City of Hattiesburg, effective immediately.
19. Adopt a Resolution appointing Jolly Matthews as Municipal Judge Post 2 for the City of Hattiesburg, effective immediately.
20. Adopt a Resolution appointing George Schmidt as Municipal Judge Post 3 for the City of Hattiesburg, effective immediately.
21. Adopt a Resolution appointing Sally O'Flynn as Municipal Prosecutor Post 1 for the City of Hattiesburg, effective immediately.
22. Adopt a Resolution appointing Robert Davis as Municipal Prosecutor Post 2 for the City of Hattiesburg, effective immediately.
23. Adopt a Resolution appointing Alethea Shaw as Municipal Public Defender for the City of Hattiesburg, effective immediately.
24. Ratify and confirm the Mayor's appointment of William Conner (replaces Franklyn Tate) to the CDBG/HOME Board of Appeals for the term (8/04/09 to 6/22/13), beginning 8/4/09 and ending 6/22/13.
VII. ROUTINE AGENDA
1. Acknowledge receipt of the monthly budget report for the month ending July 31, 2009, on permanent file in the City Clerk s Office.
2. Acknowledge receipt of two-bid purchase docket report for period of June 30, 2009, through July 27, 2009, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.
3. Approve payment Estimate No. 8 and Final Payment to Insurance Company of the West in the amount of $36,070.53 for construction services rendered; approve final acceptance of said project; and authorize publication of the Notice of Final Settlement of contract of same.
4. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Premise, Inc. for IBM maintenance not to exceed $13,000.00 for equipment located in the Hattiesburg Police Department for the period beginning June 1, 2009.
5. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and South Mississippi Business Machines not to exceed $2,500.00 for maintenance on a copier located in the Hattiesburg Police Department for the period beginning July 5, 2009.
6. Acknowledge letter from Larry Doleac, Hattiesburg Dixie Youth Baseball, exercising option to renew the agreement of understanding concerning the development and promotion of Dixie Youth Baseball Programs for the Hattiesburg area residents, for a period of four (4) years in accordance with the agreement approved at MB 2006-6/101-105.
7. Acknowledge receipt of the Hattiesburg Area 2009 Apartment Study prepared by the Center for Community and Economic Development at the University of Southern Mississippi for the City of Hattiesburg.
8. Acknowledge receipt of Declaration of Forfeiture from the Forrest/Perry Metro Narcotics Task force forfeiting one (1) Sanyo 46" Television, Serial No. B9020875006425, to the Hattiesburg Police Department, and authorize item to be placed on the Hattiesburg Police Department's inventory.
9. Approve Specifications and Authorize Publication of Advertisement for Term Bid Item Number 39 - Mat Rental Service for Various Departments/Divisions of the City of Hattiesburg for the period beginning September 23, 2009, and ending March 31, 2011.
10. Approve Specifications and Authorize Publication of Advertisement for Term Bid Item Numbers 36 and 37 for the Public Services Department for the period beginning October 1, 2009, and ending March 31, 2010.
11. Approve Specifications and Authorize Publication of Advertisement for One (1) Trolley Conversion of Low Floor Twenty-Nine (29) Foot Transit Bus, Heavy Duty, 12 Year Bus.
12. Acknowledge receipt of unadvertised bids for Refurbishing Old Welding Shop and accept the bid of American Steel Line Buildings in the amount of $8,712.71 as the lowest bid received. (Unadvertised bids for Construction Project)
13. Acknowledge receipt of unadvertised bids for Furnishing Labor & Equipment to Remove Old Metal Roof and Wall and accept the bid of Mike Miller Construction in the amount of $19,360.00 as the lowest bid received.(Unadvertised bids for Construction Project)
14. Approve the issuance of taxi permit/badge E-087 to Wesley Wendell Breland to drive for Care Cab LLC.
15. Approve the City's purchase of two(2) grave spaces located in the Southwest Quarter (SW1/4), Lot 78 Section 24, recorded at MB 1990-3/336-337, Highland Cemetery, in the amount $350.00 from A.L. Saucier, and authorize a manual check for the same.
16. Authorize and approve issuance of a manual check for CDBG Program
claim per attached memorandum. {Entitlement}
17. Authorize and approve issuance of a manual check for HOME Program
claim per attached memorandum. {Entitlement}
18. Approve Claims Docket for the period ending July 31, 2009.
VIII. PUBLIC AGENDA
1. Citizen Forum
07-21-09 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
6:00 P.M. JULY 21, 2009
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. PRESENTATION AGENDA
V. POLICY AGENDA
1. Take from the table and APPROVE or DENY to adopt the Ordinance for the petition filed by Steve and Felicia Barnes, owners, to allow a zoning classification change from R-1C (Single-Family Residential) District to B-2 (Neighborhood Business) District, for certain undeveloped property located along Hwy 42 (Parcel 33-4-8-1; PPIN 12780, Ward 2); Hattiesburg Planning Commission recommended to DENY on May 6, 2009.
2. Take from the table and APPROVE or DENY to adopt the Ordinance for the petition filed by Ray Coleman, Jr., to allow a portion of the public street presently known as Country Club Road (running southwest from Ashford Street to U.S Highway No. 49), to be renamed to J.C. Killingsworth Road; Hattiesburg Planning Commission recommended to APPROVE on May 6, 2009; (The petitioner has withdrawn the request).
3. Adopt Ordinance, in compliance with Ordinance 2193 (Establishment of Historic Districts), to declare Hattiesburgs fifth local historic district, to be known as the Parkhaven Historic District, as per recommendation of the Hattiesburg Historic Conservation Commission.
4. Adopt Resolutions determining the following properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing a specified period of time to remove violations per the recommendations of the Code Enforcement Manager.
5. Adopt Resolution setting Public Hearing before City Council on Monday, August 17, 2009 to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community, and providing for notice to owners and authorize publication of the notice hearing.
6. Authorize the Mayor to execute Application for Emergency Work with the USDA, Natural Resources Conservation Service for assistance needed where river bank is eroding and endangering the levee around the Sewer lagoon - Site - South Lagoon #6.
7. Authorize Mayor to Execute Banner, Flag and Holiday Decoration Attachment Agreement between City of Hattiesburg and Mississippi Power Company.
8. Authorize Mayor to execute duplicate original Memorandum of Agreement with the Mississippi Department of Archives and History for the 2009 Certified Local Government Grant to work towards the improvement of historic buildings now threatened because of the neglect of their owners; grant award is for $6,000 {reimbursable} with a cash and in-kind match in the amount of $11,000 {$3,0000 cash match (proposed in the 2010 budget) and $8,000 in-kind labor}.
9. Authorize execution of contract with Hattiesburg Salvation Army for the 2009 Emergency Shelter Grant.
10. Authorize submission of Assistance to Firefighters grant in the amount of $71,955 (nunc pro tunc).
11. Authorize submission of fire station construction grant, available from stimulus funds, for construction of a new fire station on Highway 49 North (nunc pro tunc).
12. Adopt Written Procedures for Use of Waiver Valuation for obtaining temporary easements for Hardy Street Phase II Project No. STP-6098-00 (007).
VI. ROUTINE AGENDA
1. Approve Specifications and Authorize Publication of Advertisement for Term Bid Item Number 38 - Crushed Concrete for the Hattiesburg Public Services Department for the period beginning September 9, 2009, and ending March 31, 2011.
2. Acknowledge Proofs of Publication for the month of June, 2009.
3. Acknowledge receipt of Privilege License Report for the month of June 2009 from the Tax Department, as per recommendation.
4. Approve sale of grave spaces per attached memo.
5. Approve Claims Docket for the period ending July 17, 2009.
VII.PUBLIC AGENDA
1. Citizen Forum
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