1-05-10 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
4:30 P.M. JANUARY 5, 2010
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. Approval of Minutes of December 7, 8, 21, 22 and 23, 2009
V. PRESENTATION AGENDA
VI. POLICY AGENDA
1. APPROVE or DENY to adopt the ordinance for the petition filed by David M. Ott, Lorraine S. Ott and Mr. and Mrs. Jerry Johnson, applicants, to close and vacate a portion of an improved, unnamed alley running west of Main Street and north of Columbia Street (Ward 2); (Hattiesburg Planning Commission recommended to APPROVE on November 4, 2009).
2. Authorize Mayor to execute duplicate original amended contract between the City of Hattiesburg Parks and Recreation Department and the Hattiesburg Exchange Club and Dixie Youth, Inc., to develop and promote Dixie Youth Baseball for Hattiesburg residents, for the period beginning October 1, 2009 and ending September 30, 2010.
3. Authorize Mayor to execute The Homeland Security Agreement between the City of Hattiesburg and the Mississippi Office of Homeland Security to go to bid for USAR shoring equipment kit for the Regional Response Team.
4. Approve and authorize the repairs to the Burkett's Creek Wastewater Pumping Station, in the estimated amount of $75,000 to $90,000, as an emergency purchase authorized by Section 31-7-13 (k) of the Mississippi Code of 1972, per the attached memorandum from Bennie J. Sellers, Director of Engineering.
5. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Gracie Hawthorne, 1104 Vernon Street in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}
6. Authorize the Mayor to execute triplicate original agreements with C. J. Morgan Inc. for the construction of infrastructure including water, sewer and drainage for proposed McInnis Spring Road Extension in the amount of $66,346.87. {Entitlement}
7. Ratify and confirm the Mayor's re-appointment of Dr. Peggy Ainsworth, W 4, to the Forrest County Industrial Park Commission for a five (5) year term, beginning June 17, 2009 and ending June 16, 2014.
VII. ROUTINE AGENDA
1. Acknowledge receipt of the monthly budget report for the month ending December 31, 2009, on permanent file in the City Clerk s Office.
2. Acknowledge receipt of two-bid purchase docket report for period of December 1, 2009, through December 22, 2009, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.
3. Authorize Mayor to renew Maintenance Contract between the City of Hattiesburg and R J Young Company for maintenance on Konica 7022 copier located in Urban Development Land Code Division in the amount of $1083.00 for the period beginning December 1, 2009 thru December 1, 2010.
4. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Western Container for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $689,120.00; and adopt a final order granting and allowing same.
5. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Industrial Welding Supplies of Hattiesburg/Nordan Smith Welding for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $348,473.00; and adopt a final order granting and allowing same.
6. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Safe Guard Building Systems for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $368,781.00; and adopt a final order granting and allowing same.
7. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Coca Cola North American (CCNA) for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $3,652,081.00; and adopt a final order granting and allowing same.
8. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Kohler Company for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $12,436,966.00; and adopt a final order granting and allowing same.
9. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Mississippi Tank Company for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $420,881.00; and adopt a final order granting and allowing same.
10. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Resinall Mississippi for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $299,657.00; and adopt a final order granting and allowing same.
11. Acknowledge donation from Fred's, Inc. in the amount of One Hundred Forty-three dollars and Seventy-two cents ($143.72) to the City of Hattiesburg Fire Department to be placed in the Municipal Fire Protection fund to purchase fire protection equipment, etc.
12. Acknowledge donation from Fred's, Inc. in the amount of Three Hundred Fifteen dollars and Fifty-one cents ($315.51) to the City of Hattiesburg Fire Department to be placed in the Municipal Fire Protection fund to purchase fire protection equipment, etc.
13. Acknowledge non compliance of S & N Airoflo regarding delivery time for items listed on Term Bid #28 for the Water Department as referenced in the memorandum from Matthew Boutwell. These items have gone through the two quote process.
14. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Water Department for the period beginning April 1, 2010.
15. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Water Department for the period beginning April 1, 2010.
16. Approve the City's purchase of two(2) grave spaces located in the Northeast Quarter (NE1/4), Lot 49 Section 24, recorded at MB 1986-1/555-556, Highland Cemetery, in the amount $350.00 from Ruth Carole Edwards and Mickey Edwards, and authorize a manual check for the same.
17. Approve the City s purchase of four (4) grave spaces located in West Half (W1/2) Lot 75, Section 3, recorded at MB -2002-1/262, Highland Cemetery, in the amount of $700.00 from Ray and Bertie Harrington, and authorize a manual check for the same.
18. Approve Claims Docket for the period ending December 31, 2009.
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1-04-10 Appeal Public Hearing, Alley West of Main, North of Columbia Streets
PUBLIC NOTICE OF PUBLIC HEARING TO BE HELD AT 4:00 P.M. ON MONDAY, JANUARY 4, 2010, IN THE COUNCIL ROOM OF CITY HALL, PURSUANT TO ORDER ADOPTED DECEMBER 8, 2009, AT MINUTE BOOK 2009-7/49-50. . PUBLIC HEARING HATTIESBURG CITY COUNCIL 4:00 P.M. MONDAY, JANUARY 4, 2010 1. Hold a public hearing for the appeal filed by Le Manul Jackson, to appeal the Planning Commission's recommendation for the petition filed by David M. Ott, Lorraine S. Ott and Mr. and Mrs. Jerry Johnson, applicants, to close and vacate a portion of an improved, unnamed alley running west of Main Street and north of Columbia Street (Ward 2); (Hattiesburg Planning Commission recommended to APPROVE on November 4, 2009).
12-22-09 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
4:30 P.M. DECEMBER 22, 2009
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. PRESENTATION AGENDA
V. POLICY AGENDA
1. APPROVE or DENY the petition filed by Frank Pickering, represented by JoAnn Davis, on behalf of George E. McGee, owner, represented by Perry W. Phillips, for preliminary plat to subdivide a lot located at 67 Saint Andrews Circle (Parcel: 169-885-32-16, PPIN 39080) in a R-1A (Single-Family Residential) District; Hattiesburg Planning Commission recommended to APPROVE on December 2, 2009.
2. APPROVE or DENY the petition filed by Holy Place Worship Center (James E. Walley), on behalf of Second Timothy Christian Fellowship Church and Holy Place Worship Center, owner, represented by Ronald T. Blackwell, to allow a Use Permit Upon Review for a church in a R-1A (Single-Family Residential) District Article 4, Section 52.03 (10), for certain undeveloped property located at 106 Dossett Avenue (Parcel #s 2-038K-21-026.01 & 32-1039-148, PPINs 39787 & 27409, Ward 5); Hattiesburg Planning Commission recommended to APPROVE on December 2, 2009.
3. APPROVE or DENY to adopt the ordinance for the petition filed by Cypress Properties, LLC (Martin H. Baker, Jr.), and Martin H. Baker, Sr., owners, represented by Kenneth R. West, to change the zoning classification from B-2, (Neighborhood Business) District to B-3, (Community Business) District, for certain properties located at 3407 Hardy Street (Parcel # 12-748-22-4, PPIN 23236, Ward 4) and 3401, 3403, 3417-3423 Hardy Street and 101 N. 35th Avenue (Parcel #s 12-748-22-2, 4B & 5, PPINs 23235, 23237 & 23238, Ward 3); Hattiesburg Planning Commission recommended to APPROVE on December 2, 2009.
4. APPROVE or DENY to adopt the ordinance for the petition filed by The Music Factory (Komp Building), on behalf of Dickinson and Brown, owners, represented by Mitch Brown, to change the zoning classification from B-5 (Regional Business) District to B-4 (Downtown Business) District, for certain properties located at 319 E. Pine Street and 4 Evans Street (Parcel #s 25-292-1-2, 4, 5 & 1, PPINs 15578, 15580, 15581 & 15577, Ward 2); Hattiesburg Planning Commission recommended to APPROVE on December 2, 2009.
5. APPROVE or DENY the petition filed by James Nicholson, owner, represented by Ysidro Salinas, to vary from Article 4, Section 12.02, which requires that no structural alterations be made to a legal nonconforming building except those required by law or ordinance, unless the building is changed to a conforming use or unless, in case of evident hardship, the Hattiesburg Planning Commission grants an extension not to exceed twenty-five (25) percent of the ground area; and instead allow structural alterations and an extension of fifteen (15) percent, for certain property located at 120 S. 28th Avenue (Parcel # 22-324-7-10, PPIN 16513, Ward 4); Hattiesburg Planning Commission recommended to APPROVE on December 2, 2009.
6. Adopt Resolution Authorizing Requisition Number 60 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
7. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 10 in the amount of $68,258.70 for Administration and application preparation and for construction of a public building in connection with Project # R-110-205-01-GZ, New Central Fire Station No. 1 Project.
8. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 5 in the amount of $127,317.26 for Construction and Engineering Expenses in connection with CDBG Project # R-103-205-01-KED, WIS-PAK.
9. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 7 in the amount of $ 36,232.25 for Construction Expenses in connection with CDBG Project # R-110-205-02-GZ, James Street Water Plant.
10. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 11 in the amount of $149,710.02 for Construction Expenses and Administration expenses in connection with Project # R-110-205-01-GZ, Fire Station No. 1.
11. Approve Change Order No., 1 to the contract with J. Miller Construction and Roofing, in the amount of $12,000.00 increasing the contract from $86,000.00 to $98,000.00, and authorize Mayor to execute (quadruple originals) Supplemental Agreement No. 1 for same.
12. Approve change order No. 1 to the contract with Myers Underground Utilities, LLC in the amount of $7,961.50 increasing the contract from $267,417.50 to $275,379.00, and authorize Mayor to execute (quadruple original) Supplemental Agreement No. 1 for same.
13. Authorize Mayor to execute contract with Pump and Control Service, Inc. for repairs to aerators at the north and south lagoon, on an as needed basis (nunc pro tunc).
14. Authorize Mayor to execute duplicate original contract between City of Hattiesburg Parks and Recreation Department and Greg Butler for the operation of youth and adult tennis programs at Willis Terry Tennis Complex at Tatum Park. The contract will operate January 1, 2010 through December 31, 2010.
15. Approve and authorize Mayor to execute in triplicate, this agreement to assist in providing improvements to the building located at 119 East Front Street, downtown Hattiesburg, MS 39401 in the amount of $15,000.00. {FACADE GRANT} {Entitlement}
16. Approve Public Service Grant Award to The Rhythm Heritage Foundation in an amount not to exceed $15,000 and authorize the Mayor to execute duplicate original Subrecipient Grant Agreements in connection with the same. {Entitlements}
17. Approve and authorize Mayor to execute in triplicate a Blue Roof Initiative Grant Award to Sarah L. Allen of 726 North 19th Avenue in an amount not to exceed $5,000 for roof replacement/repair materials.
18. Authorize submission of Violence Against Women Act (VAWA) grant for 2009 to the Mississippi Department of Public Safety (nunc pro tunc)
VI. ROUTINE AGENDA
1. Approve payment Estimate No. 2 and Final Payment to Precision Construction, LLC, in the amount of $12,391.52 for construction services rendered; Approve final acceptance of said project; and Authorize Publication of the Notice of Final Settlement of contract of same.
2. Approve payment Estimate No. 8 and Final Payment to Myers Underground Utilities, LLC in the amount of $7,649.85 for construction services rendered; Approve final acceptance of said project; and Authorize Publication of the Notice of Final Settlement of contract of same.
3. Authorize Mayor to Renew a Maintenance Agreement between the City of Hattiesburg and Owens Business Machines to provide maintenance on a copier located in the Hattiesburg Fire Department.
4. Authorize Mayor to Renew a Maintenance Agreement between the City of Hattiesburg and Bio-key International to provide packet cluster software for the MDT network for the Hattiesburg Police Department.
5. Acknowledge executed Construction Contract Agreement with Continental Rails and Excavating for demolition of the east wing at #1 Government Plaza.
6. Acknowledge executed Construction Contract Agreement with Layne Central, a division of Layne Christensen Company of Jackson, MS, for the 1200 GPM Water Well #2 at Water Plant #2(nunc pro tunc).
7. Acknowledge receipt of a contribution from Fred's Inc., in the amount of $315.51 to the Hattiesburg Police Department, and authorize monies to be placed in the Hattiesburg Police Department's Forfeiture Fund.
8. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting $141,250.00 to the Hattiesburg Police Department. The monies will be forfeited in the following manner: $113,000.00 to be placed in the Hattiesburg Police Department's Forfeiture Fund and $28,250.00 to the Forrest County District Attorney's Office.
9. Acknowledge receipt of a contribution from Fred's Inc., in the amount of $143.72 to the Hattiesburg Police Department, and authorize monies to be placed in the Hattiesburg Police Department's Forfeiture Fund.
10. Approve Specifications and Authorize Publication of Advertisement for Ten (10) New Console Mounting Systems for the Hattiesburg Police Department.
11. Approve Specifications and Authorize Publication of Advertisement for Twenty (20) New Digital In Car Video Systems for the Hattiesburg Police Department.
12. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Public Services Department for the period beginning April 1, 2010.
13. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Public Services Department for the period beginning April 1, 2010.
14. Acknowledge receipt of Privilege License Report for the months of October and November 2009, from the Tax Department, as per recommendation.
15. Approve sale of grave spaces per attached memo.
16. Acknowledge Proofs of Publication for the month of November, 2009.
17. Authorize and approve issuance of manual checks for CDBG Program claim per attached memorandum. {Entitlement}
18. Approve Claims Docket for the period ending December 18, 2009.
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1-04-10 Work Session Agenda
WORK SESSION AGENDA HATTIESBURG CITY COUNCIL January 4, 2010 (Following Agenda Review) ITEMS FOR DISCUSSION: A-1Twin Forks - Delgado A-2U Turns Update - Ware UPDATE AS NEEDED TO KEEP COUNCIL INFORMED: B-1Electronic Technology-Assessment B-2Recycle Program-Status Update B-3CHDO Report B-4Mississippi Development Bank B-5Report on conferences, seminars, etc.
12-08-09 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
4:30 P.M. DECEMBER 8, 2009
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. Approval of Minutes of November 2, 3, 6, 16 and 17, 2009
V. PRESENTATION AGENDA
VI. POLICY AGENDA
1. Adopt the December 8, 2009 Amendments to the budget for the City of Hattiesburg for the fiscal year ending September 30, 2010; and adopt Resolution authorizing publication of amendments for funds in excess of 10% of the original appropriation fund balance.
2. APPROVE or DENY to adopt the Resolution to designate that portion of Broadway Drive and West Pine Street, beginning at the intersection of said streets and ending at U.S. Highway 49, as Automotive Row in the City of Hattiesburg, Mississippi.
3. Adopt Resolution declaring surplus certain items and authorize sale of said items at an auction to be held by Turning Point Auctions, per attached list.
4. Approve amendment to the City of Hattiesburg leave policy to allow the transfer of accrued leave time (vacation and sick leave) to other PERS member employers when an employee leaves employment with the City and is immediately employed by another PERS member employer, and said employer accepts accrued leave time.
5. Ratify and confirm the Mayor's appointment of Mary Williams, W4 (replaces Dave Hunt) to the School Board, for a term (03/05/05 to 3/04/2010), beginning 12/08/09 and ending 3/04/2010.
VII. ROUTINE AGENDA
1. Acknowledge receipt of the monthly budget report for the month ending November 30, 2009, on permanent file in the City Clerk s Office.
2. Acknowledge receipt of two-bid purchase docket report for period of October 27, 2009, through November 30, 2009, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.
3. Authorize Mayor to renew a Maintenance Agreement between the City of Hattiesburg and R. J. Young Company for maintenance on a copier located in City Hall in the amount not to exceed $1,200.00 for the period beginning November 12, 2009.
4. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and R. J. Young for maintenance on a copier located in the Traffic and Construction Office for the period beginning November 6, 2009.
5. Authorize Mayor to renew a Maintenance Contract between the City of Hattiesburg and Owens Business Machines Inc for maintenance on a copier located in the Engineering Division in the amount not to exceed $1,200.00, for the period beginning November 1, 2009.
6. Acknowledge receipt of letter filed by Le Manul Jackson, to appeal the Planning Commission's recommendation for the petition filed by David M. Ott, Lorraine S. Ott and Mr. and Mrs. Jerry Johnson, applicants, to close and vacate a portion of an improved, unnamed alley running west of Main Street and north of Columbia Street (Ward 2); (Hattiesburg Planning Commission recommended to APPROVE on October 7, 2009), set a public hearing before Council on January 4, 2010 at 4 PM, and authorize publication of Public Notice setting an appeal hearing.
7. Acknowledge receipt of 2009 CLG Report submitted to MS Department of Archives and History.
8. Acknowledge receipt of the bid received November 19, 2009, for One (1) 29 Foot Trolley Conversion Transit Bus and accept the bid of Gillig LLC as the only bid received that meets the City s advertised specifications.
9. Acknowledge receipt of unadvertised bids for Labor to Install an Open Metal Shed for the Bobby L. Chain Airport and accept the bid of Mike Miller Construction in the amount of $17,890.00 as the lowest bid received.(Unadvertised bids for Construction Project)
10. Acknowledge receipt of bids opened on November 19, 2009 for Various Term Bid Items (# s 13 & 14) for the Water Department for the period beginning December 9, 2009, and ending March 31, 2010 and accept the term bids as per recommendation, as the lowest and best bids received that meet the city s advertised specifications.
11. Authorize advertisement for bids for Interchange Landscaping Improvements - Aid Project No. STP 0080-01(012)/LPA/105122-701000 at Highway 49 and Highway 11 and at Highway 49 and Interstate 59.
12. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for various departments for the period beginning April 1, 20010, and ending March 31, 2011 or March 31, 2012.
13. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Public Services Department for the period beginning April 1, 20010, and ending March 31, 2011 or March 31, 2012.
14. Approve publication for Statements of Qualification from consulting firms to provide professional airport planning, engineering and airport construction management services for the Hattiesburg Bobby L. Chain Municipal Airport
15. Approve sale of grave spaces per attached memo.
16. Approve Claims Docket for the period ending November 30, 2009.
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