02-16-10 Agenda
AGENDA
HATTIESBURG CITY COUNCIL
4:00 P.M. FEBRUARY 16, 2010
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. PRESENTATION AGENDA
V. POLICY AGENDA
1. APPROVE or DENY the petition filed by filed by James R. Blackmon, on behalf of James & Pearlie Blackmon, owners, to vary from Article 4, Section 53.04 (1), which states that the front setback requires a minimum of twenty-five (25) feet, and instead allow two (2) feet, for a variance of twenty-three (23) feet, for certain property located at 522 Louise Street (Parcel # 28-452-4-5, PPIN 19624, Ward 2); Hattiesburg Planning Commission recommended to APPROVE on February 3, 2010.
2. Adopt the February 16, 2010 Amendments to the budget for the City of Hattiesburg for the fiscal year ending September 30, 2010; and adopt Resolution authorizing publication of amendments for funds in excess of 10% of the original appropriation fund balance.
3. Adopt Resolution declaring surplus one (1) TSI Portacount Plus respirator fit tester, and authorize said equipment to be sold to Pro Fire Equipment for the amount of $4,500.00.
4. Adopt Resolution declaring surplus one(1) Mako Breathing Air Compressor in possession of the Hattiesburg Fire Department, and authorize said equipment for trade- in towards the purchase of a new breathing air compressor for the Hattiesburg Fire Department.
5. Adopt Resolution Authorizing Requisition Number 62 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
6. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 7 in the amount of $7,905.67 for Construction Expenses in connection with CDBG Project # R-110-205-02-GZ, James Street Water Plant.
7. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 13 in the amount of $91,873.80 for Administrative and Construction Expenses in connection with CDBG Project # R-110-205-01-GZ, Central Fire Station #1.
8. Approve Change Order No. 2 to the contract with J. Miller Construction and Roofing, in the amount of $16,800.00 increasing the contract from $98,000.00 to $114,800.00, and authorize Mayor to execute (triplicate originals) Supplemental Agreement No. 2 for same.
9. Approve Change Order No.1 in quadruple to the contract with Bush Construction Company, Inc. decreasing the construction contract from $685,6769.00 to $619,333.09, and authorize Mayor to execute Supplemental Agreement No. 1 for same.
10. Authorize execution of Agreement in duplicate between the City of Hattiesburg and Illinois Central RailRoad Company for License For Underground Pipelines, Cables and Conduits for water main across, along and underneath the property of the Railroad company at Dixie Pine Road. Authorize City Clerk to issue a manual check in the amount of $3,450.00 made payable to Illinois Central RailRoad Company.
11. Authorize Mayor to execute duplicate original agreement between City of Hattiesburg Parks and Recreation Department and Innovative Services Solutions, LLC, for providing maintenance management program for Automated External Defibrilllators (AED s) located at Jackie Dole Sherrill Community Center, C.E. Roy Community Center, W.U. Bill Sigler Center, Hattiesburg Cultural Center, Hattiesburg Train Depot and City Hall.
12. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Shellie Sims, 1409 Cedar Street in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}
VI. ROUTINE AGENDA
1. Authorize Mayor to Renew a Service Agreement between the City of Hattiesburg and R J Young for a Copier located in the Planning Division beginning January 12, 2010.
2. Authorize Mayor to Renew Maintenance Agreement between the City of Hattiesburg and Professional Computer Software Services for renewal of software located in the Court Division in the amount of $13,258.94, for the period beginning January 29, 2010, for the Hattiesburg Police Department.
3. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Owens Business Machines for maintenance on a copier located in the Detectives Division for the Hattiesburg Police Department in the amount of $1,210.00, for the period beginning February 1, 2010.
4. Acknowledge receipt of audit for the Hattiesburg Convention Commission for the Fiscal Year Ending September 30, 2009, (on file in the City Clerk's office).
5. Acknowledge acceptance of Hazard Mitigation Grant award for the Emergency Warning Siren project in the amount of $114,513.
6. Acknowledge receipt of appointment by City Judge Vanessa Jones of Kimberly Randolph as Deputy Municipal Court Clerk.
7. Acknowledge receipt of the bids received January 21, 2010, for Twenty (20) Digital In-Car Video Systems for the Hattiesburg Police Department, and accept the bid of WatchGuard Video at a total cost of $97,900.00 as the only bid received that meets the City s advertised specifications, per recommendation from the Hattiesburg Police Department.
8. Acknowledge receipt of the bid received January 21, 2010, for Ten (10) New Console Mounting Systems for the Hattiesburg Police Department, and accept the bid of Precision Mounting Technologies at a total cost of $11,990.00 as the only bid received, per recommendation from the Hattiesburg Police Department.
9. Acknowledge no bids were received February 4, 2010 for Term Bid Item #10 - Chemical Hydrated Lime for the Hattiesburg Water Department, and Approve Specifications and Authorize Publication of Advertisement for same Term Bid Item for the period beginning April 7, 2010.
10. Authorize publication of advertisement for bids for Water System Rehabilitation in the Hattiesburg Country Club area.
11. Acknowledge receipt of Privilege License Report for the month of January 2010 from the Tax Department, as per recommendation.
12. Approve the City s purchase of three (3) grave spaces located in East Half (E1/2) of the Southwest Quarter (SW1/4) and Southeast Quarter (SW1/4)Lot 66, Section 4, recorded at MB 1985-5/433-435, Highland Cemetery, in the amount $525.00 to Gertrude F. Aldridge; authorize a manual check for the same.
13. Approve sale of grave spaces per attached memo.
14. Acknowledge Proofs of Publication for the month of January 2010.
15. Authorize and approve issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement}
16. Approve Claims Docket for the period ending February 12, 2010.
VII. PUBLIC AGENDA
1. Citizens Forum
02-01-10 Work Session Agenda
WORK SESSION AGENDA HATTIESBURG CITY COUNCIL FEBRUARY 1, 2010 (Following Agenda Review) ITEMS FOR DISCUSSION: A-1 Sumrall Recycling - Bradley A-2 Twin Forks Funding - Delgado UPDATE AS NEEDED TO KEEP COUNCIL INFORMED: B-1 Electronic Technology-Assessment B-2 Recycle Program-Status Update B-3 CHDO Report B-4 Mississippi Development Bank B-5 Report on conferences, seminars, etc.
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02-02-10 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
4:30 P.M. FEBRUARY 2, 2010
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. Approval of Minutes of December January 4, 5, and 19, 2009
V. PRESENTATION AGENDA
VI. POLICY AGENDA
1. Adopt Resolution setting Public Hearing before City Council on Monday, March 1, 2010 to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing for notice to owners and authorize publication of the notice hearing.
2. APPROVE or DENY the petition filed by Pastor D. Franklin Browne, on behalf of Antioch Missionary Baptist Church (Louis C. Powell), owner, to allow a Use Permit Upon Review for a church in a R-1A (Single-Family Residential) District, for certain undeveloped properties located along John Street (Parcel #s 39-92-15-3 thru 12, PPINs 13936-13945, Ward 2); Hattiesburg Planning Commission recommended to APPROVE on December 2, 2009.
3. Authorize Mayor to execute agreement with Jimmy G. Gouras, Urban Planning Consultants, Inc., to prepare brochures, video and other materials to be used as a marketing package to assist with securing federal funding for upgrading the City of Hattiesburg Police Department.
4. Approve Change Order No.1 in triplicate to the contract with Doleac Electric Company, Inc. increasing the construction contract from $393,315.00 to $404,482.00, and authorize Mayor to execute Supplemental Agreement No. 1 for same.
5. Approve Change Order No.1 in quadruple to the contract with Hanco Corporation of Hattiesburg, in the amount of $38,235.14 increasing the construction contract from $2,174,000.00 to $2,212,235.14, and authorize Mayor to execute Supplemental Agreement No. 1 for same.
VII.ROUTINE AGENDA
1. Acknowledge receipt of the monthly budget report for the month ending January 31, 2010, on permanent file in the City Clerks Office.
2. Acknowledge receipt of two-bid purchase docket report for period of December 23, 2009, through January 24, 2010 as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.
3. Acknowledge receipt of Certificate of Coverage granting the City of Hattiesburg coverage under Mississippis Small Municipal Separate Storm Sewer System (MS4) General NPDES permit for the period of 2009-20013 under the Citys Stormwater Phase II Management Plan.
4. Approve payment Estimate No. 6 in the amount of $17,129.70 and Estimate No. 7 Final Payment in the amount of $40,448.20 to Doleac Electric Company, Inc. for construction services rendered; Approve final acceptance of said project; and Authorize Publication of the Notice of Final Settlement of contract of same.
5. Acknowledge receipt of bids received on January 14, 2010, for Landscape Improvements at Hwy 49 & I-59 Interchange and Hwy 49S & Hwy 11 Interchange, Project No. STP 080-01(012) LPA/105122-701000, and accept the bid of Southwest Landscape and Design, LLC, in the amount of $153,155.20 as the lowest and best bid received, subject to concurrence by the Mississippi Department of Transportation (MDOT).
6. Acknowledge receipt of bids received on December 3, 2009, and accept the bid of Hemphill Construction Company, Inc. of Florence, MS in the amount of $3,067,900.00 for James Street Water Plant Rehabilitation as being the lowest and best bid received and authorize Mayor to execute contract for same.
7. Approve Specifications and Authorize Publication of Advertisement for Furniture for Fire Station #1.
8. Authorize Publication of Advertisement for bids for Chain Park - Federal - Aid Project No. STP 0210-00(021)/LPA/105245-702000, contingent upon approval letter by Mississippi Department of Transportation.
9. Approve and authorize issuance of manual checks for CDBG and HOME Program claims per attached memorandum. {Entitlement}
10. Approve Claims Docket for the period ending January 31, 2010.
01-19-10 Agenda
AGENDA
HATTIESBURG CITY COUNCIL
4:00 P.M. JANUARY 19, 2010
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. PRESENTATION AGENDA
V. POLICY AGENDA
1. Approve or Deny to adopt an Ordinance amending Article 3, Section 2
of the Flood Damage Prevention Ordinance, being Ordinance Number
3028, adopted January 20, 2009, to include language for new flood
insurance rate maps to be effective March 2, 2010 for the City of Hattiesburg.
2. APPROVE or DENY to adopt the Ordinance for the petition filed by The City of Hattiesburg, to add the definition to Section 5: 5.117 (6). Hospice and to change and amend the permitted use in Article 4, Section 58.02 (5), B-1 (Professional Business) District, which presently reads Medical and Dental Office to hereinafter read as 58.02 (5) Medical and Dental Offices, Hospice ; Hattiesburg Planning Commission recommended to APPROVE on January 6, 2010.
3. APPROVE or DENY to adopt the Ordinance for the petition filed by The University of Southern Mississippi, represented by Joel Ford, to close and vacate S. 31st Avenue (between Hardy Street and Chevy Chase Drive, as originally constructed); Hattiesburg Planning Commission recommended to APPROVE on January 6, 2010.
4. APPROVE or DENY to adopt the ordinance for the petition filed by Forrest General Healthcare Foundation, Inc. (William Oliver), owner, represented by R. Web Heidelberg, to change the zoning classification from R-1A, (Single-Family Residential) District to B-1, (Professional Business) District for certain undeveloped property located along S. 40th Avenue (Parcel # 13-1012-4C, PPIN 26461, Ward 3); Hattiesburg Planning Commission recommended to APPROVE on January 6, 2010.
5. APPROVE or DENY the petition filed by Forrest General Healthcare Foundation, Inc. (William Oliver), owner, represented by R. Web Heidelberg, to allow a Use Permit Upon Review for a B-1 use with a gross floor area greater than ten thousand square feet in a B-1 (Professional Business) District, for certain undeveloped property located along S. 40th Avenue (Parcel # 13-1012-4C, PPIN 26461, Ward 3); Hattiesburg Planning Commission recommended to APPROVE on January 6, 2010.
6. APPROVE or DENY the petition filed by Forrest General Healthcare Foundation, Inc. (William Oliver), owner, represented by R. Web Heidelberg, to vary from Article 5, Section 78.03 (3), which states that a six (6) foot masonry wall or solid chain link fence shall be placed along the property line to provide one hundred percent (100%) visual screening, and instead allow no fencing, for certain undeveloped property located along S. 40th Avenue (Parcel # 13-1012-4C, PPIN 26461, Ward 3); Hattiesburg Planning Commission recommended to APPROVE on January 6, 2010.
7. APPROVE or DENY the petition filed by Alken Watts, on behalf of Larry & Elaine Mathis, owners, represented by Alisa Barnes, to allow a Use Permit Upon Review for a daycare in a R-1A (Single-Family Residential) District, Article 4, Section 52.03 (9), for certain property located at 125 W. 8th Street (Parcel # 27-1006-18, PPIN 25975, Ward 2); Hattiesburg Planning Commission recommended to APPROVE on January 6, 2010.
8. APPROVE or DENY the petition filed by filed by Pastor D. Franklin Browne, on behalf of Antioch Missionary Baptist Church (Louis C. Powell), owner, to vary from Article 4, Section 54.04 (9) which states that the impervious surface area shall not cover over fifty (50) percent of the lot area, and instead allow sixty-five (65) percent for a variance of fifteen (15) percent, and to vary from Article 5, Section 89.04 (38), which states that a church requires one (1) parking space for each four (4) seats in the building or structure in the main auditorium, based on maximum seating capacity for a total of seventy-five (75) parking spaces, and instead allow seventy (70) parking spaces for a variance of five (5) parking spaces, for certain undeveloped properties located along John Street (Parcel #s 39-92-15-3 thru 12 & 39-92-14-15 and 16, PPINs 13932, 13933, 13936-13945, Ward 2 & 5); Hattiesburg Planning Commission recommended to APPROVE on January 6, 2010.
9. Adopt Resolution adopting the 2009 Forrest County and Lamar County Real and Personal Property Assessment Rolls containing property located within the City of Hattiesburg, in accordance with Section 21-33-9C of the Mississippi Code of 1972.
10. Adopt Resolutions adjudicating and directing the placement as an assessment the cleanup cost, not to exceed the value of the property per State Law, against the following properties (see attached list).
11. Authorize the Mayor to execute an Authority to Cancel Resolution on the following property, 1500 S. Corrine Street, Parcel Number 628-075006-00.
12. Adopt Resolution Authorizing Requisition Number 61 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
13. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 6 in the amount of $28,696.57 for Construction and administrative expenses in connection with CDBG Project # R-103-205-01-KED, WIS-PAK.
14. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 12 in the amount of $152,896.38 for Construction Expenses and Administration expenses in connection with Project # R-110-205-01-GZ, Fire Station No. 1.
15. Approve and authorize Mayor to execute in triplicate a Reconstruction Contractor and Owner Agreement for Alice Sanders of 201 Ruby Avenue for an amount not to exceed $100,000 according to the Rehabilitation/Reconstruction Programs Manual Section VIII (E). {Entitlement}
16. Authorize the Mayor to execute agreement for Joint Participation in the Long Range Transportation Planning Contract.
17. Authorize Mayor to execute contract with Dunagin Pest Control, Inc., for a Sentricon Colony Elimination System, at a cost of $984.00 for installation and two year's maintenance and a yearly renewal cost of $239.00, for the Airport Maintenance building, as per contract.
18. Authorize submission of Energy Efficiency Block Grant for the amount of $15,955,151.00 to the U.S. Department of Energy. (nunc pro tunc)
VI. ROUTINE AGENDA
1. Acknowledge receipt of and acceptance of 2009 Solid Waste Assistance Grant from MD Dept. of Environmental Quality in the amount of $75,000 and authorize submission of reimbursement paperwork.
2. Acknowledge receipt of letter from the Mississippi State Tax Commission granting the requested Ad Valorem Tax Exemption to Zeon Chemicals for a period not to exceed ten (10) years, commencing on December 31, 2008 and ending on December 31, 2018, with a total true value of $868,012.00; and adopt a final order granting and allowing same.
3. Approve payment Estimate No. 6 and Final Payment to DRM Utilities, Inc. in the amount of $25,125.00 for construction services rendered; Approve final acceptance of said project; and Authorize Publication of the Notice of Final Settlement of contract of same.
4. Acknowledge receipt of the Report from the Cable Advisory Board and the proposed Franchise Agreement.
5. Acknowledge receipt of bids for Demolition Services on December 17, 2009 and reject all bids per the attached memorandum.
6. Acknowledge receipt of bids for the construction of sidewalks at Woodley Elementary School and authorize the Mayor to execute in triplicate original agreements with Simmons Erosion Control, Inc. in the amount of $109,700.00.
7. Acknowledge receipt of the bid received December 17, 2009, for Eleven (11) Moving Radars for the Hattiesburg Police Department, and accept the bid of Stalker Radar at a total cost of $25,245.00 as the only bid received, per recommendation from the Hattiesburg Police Department.
8. Acknowledge receipt of the bid received December 17, 2009, for Eleven (11) Digital In-Car Video Systems for the Hattiesburg Police Department, and accept the bid of WatchGuard Video at a total cost of $53,845.00 as the only bid received, per recommendation from the Hattiesburg Police Department.
9. Approve Specifications and Authorize Publication of Advertisement for Roll Out Refuse Collection Containers.
10. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Water Department for the period beginning April 1, 2010.
11. Approve Specifications and Authorize Publication of Advertisement for Various Term Bid Items for the Hattiesburg Water Department for the period beginning April 1, 2010.
12. Acknowledge receipt of Privilege License Report for the month of December 2009 from the Tax Department, as per recommendation.
13. Approve sale of grave spaces per attached memo.
14. Acknowledge Proofs of Publication for the month of December, 2009.
15. Authorize and approve issuance of manual checks for HOME Program claim per attached memorandum. {Entitlement}
16. Authorize and approve issuance of manual checks for CDBG Program claim per attached memorandum. {Entitlement}
17. Approve Claims Docket for the period ending January 15, 2010.
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