03-16-10 Proposed Agenda

PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
4:30 P.M. MARCH 16, 2010
I. Call to Order

II. Call to Prayer and Pledge of Allegiance

III. Agenda Order

IV. PRESENTATION AGENDA

V. POLICY AGENDA

1. APPROVE or DENY the petition filed by Hattiesburg Medical Supply, on behalf of Clayton Johnson, owner, represented by Matthew Boyd, for certain property located at 1301 S. 28th Avenue (portion of Parcel # 16-1035-9 (2-039K-19-002.01), PPIN 42034, Ward 3);
1. To vary from Article 5, Section 78.03 (1), which states that a twenty (20) foot buffer is required when a B-2 (Neighborhood Business) District abuts a residential district, and instead allow zero (0) feet, for a variance of twenty (20) feet on the southeast corner, and
2. To vary from Section 78.03 (4), which requires eighty (80) percent year round visual screening at maturity, and instead allow no screening on the southeast corner;
Hattiesburg Planning Commission recommended to APPROVE on March 3, 2010.

2. Adopt Resolution setting Public Hearing before City Council on Monday, April 19, 2010 to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing for notice to owners and authorize publication of the notice hearing. (See Attached List)

3. Adopt Resolution Authorizing Requisition Number 64 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.

4. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 7 in the amount of $1,360.46 for administrative expenses in connection with CDBG Project # R-103-205-01-KED, WIS-PAK.

5. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 14 in the amount of $117,586.85 for Administrative and Construction Expenses in connection with CDBG Project # R-110-205-01-GZ, Central Fire Station #1.

6. Authorize the Mayor to execute in duplicate Project Agreement, Attachment A , Assurances Relating to Real Property Acquisition, Operation and Maintenance Agreement between the USDA Natural Resources Conservation Service and the City of Hattiesburg in connection with the Emergency Watershed Project - South Lagoon Site #6 - DSR# 280350915, Forrest County, Hattiesburg, Mississippi.

7. Approve Change Order No.1 in triplicate to the contract with Casablanca Construction, Inc., decreasing the construction contract in the amount of $20,263.00, from $598,000.00 to $577,737.00, and authorize Mayor to execute Supplemental Agreement No. 1 for same.

8. Approve Change Order No. 2 and Authorize Mayor to execute quadruple originals of Supplemental Agreement No. 2 increasing the contract in the amount of $61,634.75 for Casablanca Construction, Inc. for the Renovations at the Hattiesburg Police Dispatch Facility, increasing the total contract price from $577,737.00 to $639,371.80.9.

9. Approve Interlocal Agreement between the City of Hattiesburg, Forrest County and Lamar County for the Western Beltway Transportation Infrastructure Plan.

10. Authorize the Mayor to execute in duplicate Project Agreement, Attachments A , Assurances Relating to Real Property Acquisition, Operation and Maintenance Agreement between the USDA Natural Resources Conservation Service and the City of Hattiesburg in connection with the Emergency Watershed Project - Scott Street, Sleep Inn Site and PCS Sewer Line, Forrest County, Hattiesburg, Mississippi - DSR #'s 280350910, 280350913 and 280350914.

11. Authorize Mayor to execute duplicate Amendment Number 004 to the Agreement for the Educational and Community Outreach Program between the City of Hattiesburg and the University of Southern Mississippi, extending the agreement to February 28, 2011. (Agreement number GM000673, Southern Miss number GR02552, City MB 2006-1/623.

12. Authorize Mayor to execute duplicate original contract between the City of Hattiesburg Parks and Recreation Department and the Noon Day Optimist Club to develop and promote Dixie Boys Baseball for Hattiesburg residents. This program will operate October 1, 2009 through September 30, 2010. (Nunc Pro Tunc)
VI. ROUTINE AGENDA

1. Authorize Mayor to Renew a Maintenance Agreement between the City of Hattiesburg and Pitney Bowes for a mail machine located in City Hall not to exceed $1,100.00 beginning April 1, 2010.

2. Authorize Mayor to Renew a Service Agreement between the City of Hattiesburg and Owens Business Machines for a Copier located at the Water Plant not to exceed $600.00 beginning March 1, 2010.

3. Authorize Mayor to Enter into a Service Agreement between the City of Hattiesburg and Owens Business Machines for a Copier located at Hub City Transit not to exceed $400.00 beginning March 1, 2010.

4. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Inventive Designers for software maintenance for the Hattiesburg Police Department not to exceed $3,000.00, for the period beginning April 25, 2010.

5. Approve damage claim payment to C & A Properties, LLC in the amount of $35,500 for damages to the building located at 119 East Front Street, as a result of demolition of the adjoining building owned by the City.

6. Acknowledge receipt of the Hattiesburg Tourism Commission s annual audit for FYE September 30, 2009.

7. Acknowledge receipt of Certificate of Substantial Completion with Ameresco, Inc., for installation of automated water meters.

8. Acknowledge receipt of sales in the amount of $2,700.00 from Turning Point Auctions sale held on February 13, 2010.

9. Acknowledge receipt of the bids received January 7, 2010, for Hattiesburg Police Department Building Painting Project and accept the bid of T & R Painting at a total cost of $44,000.00 as the lowest and best bid received per recommendation from the Public Services Department.

10. Acknowledge receipt of bids on Various Dates for Various Term Bid Items for the Hattiesburg Water Department for the period beginning April 1, 2010, and accept the term bids as per recommendation, as the only or lowest and best bids received that meet the city s advertised specifications.

11. Acknowledge receipt of bids on Various Dates for Various Term Bid Items for the Fire and Public Services Departments for the period beginning April 1, 2010, and accept the term bids as per recommendation, as the only or lowest and best bids received that meet the city s advertised specifications.

12. Acknowledge bids received on January 14, 2010 for Term Bid Item #16-Uniforms for the Hattiesburg Police Department and Reject the bids due to need to revise specifications; Approve Revised Specifications and Authorize Publication of Advertisement for Term Bid Item #16-Uniforms for the Hattiesburg Police Department.

13. Acknowledge receipt of Privilege License Report for the month of February 2010 from the Tax Department, as per recommendation.

14. Acknowledge Proofs of Publication for the month of February 2010.

15. Approve sale of grave spaces per attached memo.

16. Authorize and approve issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement}

17. Approve Claims Docket for the period ending March 12, 2010.