04-06-10 Proposed Agenda
PROPOSED AGENDA
HATTIESBURG CITY COUNCIL
4:30 P.M. APRIL 6, 2010
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. Approval of Minutes of March 1, 2, and 15, 2010
V. PRESENTATION AGENDA
VI. POLICY AGENDA
1. Adopt Resolution Authorizing Requisition Number 65 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
2. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 9 in the amount of $ 814.93 for Engineering Expenses in connection with CDBG Project # R-110-205-02-GZ, James Street Water Plant.
3. Authorize purchase of eight parcels of property along W. 4th Street for the West 4th Street Improvement Project, HPP-8750-00(003) LPA/104873-801000, from N. 25th Ave to Hutchinson Ave. in the amounts as shown on the attached Summary of Recommended Values and Authorize City Clerk to issue manual checks for same.
4. Authorize Mayor to Execute in duplicate Standard Form of Agreement for Professional Enginering Services between City of Hattiesburg and Shows, Dearman & Waits, Inc. for the Taxiway Lighting Upgrade at the Hattiesburg Bobby L. Chain Municipal Airport - AIP No. 3-28-0031-018-2010 in the amount of $15,000.00 for Design and Construction Engineer.
5. Approve Change Order No. 1 in triplicate to the contract with Simmons Erosion Control, Inc., increasing the construction contract in the amount of $1,200.00, from $109,700.00 to $110,900.00 and authorize Mayor to execute Supplemental Agreement No. 1 for same. {Entitlement}
6. Authorize the Mayor to execute grant agreement/contract for the City of Hattiesburg Public Transit System (Hub City Transit) for the Capital amount of $492,477.00 with the U.S. Department of Transportation Federal Transit Administration (FTA) 49.U.S.C.' 5307 Urbanized Area Formula B American Recovery and Reinvestment Act of 2009 Grant Funds. (Nunc Pro Tunc)
7. Authorize submission of Emergency Shelter Grant (ESG) for 2010 agreement with Salvation Army Hattiesburg and submission of ESG 2010 application to MS Development Authority.
8. Approve and authorize Mayor to execute in triplicate a Blue Roof Initiative Grant Award to Mary Sims of 611 Baxter Street in an amount not to exceed $10,000 for roof replacement/repair materials.
9. Approve and authorize Mayor to execute in triplicate a Blue Roof Initiative Grant Award to Mary Breland of 620 Poplar Row Alley in an amount not to exceed $10,000 for roof replacement/repair materials.
10. Approve and authorize Mayor to execute in triplicate a Blue Roof Initiative Grant Award to Tanyetta Smith of 714 Tuscan Avenue in an amount not to exceed $5,000 for roof replacement/repair materials.
11. Approve and authorize Mayor to execute in triplicate a Blue Roof Initiative Grant Award to Eva Lofton of 904 Roby Street in an amount not to exceed $5,000 for roof replacement/repair materials.
12. Approve and authorize Mayor to execute in triplicate a Blue Roof Initiative Grant Award to Barbara Williams of 407 Ruby Avenue in an amount not to exceed $5,000 for roof replacement/repair materials.
13. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Anguia Sims of 613 Barkley Road in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}
14. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Lucille Bell, 122 Helveston Road in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}
15. Ratify and confirm the Mayor's re-appointment of Mary Williams, W4 to the School Board, for a five-year term beginning 3/05/10 and ending 3/04/15.
VII. ROUTINE AGENDA
1. Acknowledge receipt of the monthly budget report for the month ending March 31, 2010, on permanent file in the City Clerk s Office.
2. Acknowledge receipt of two-bid purchase docket report for period of February 24, 2010, through March 28, 2010 as provided for in Section 31-7-13 (B) of the Mississippi Code of 1972.
3. Acknowledge execution of agreement between the City of Linyi, P.R. China and the City of Hattiesburg, United States of America, on the establishment of friendly co-operative relationship (Sister City Partnership).
4. Acknowledge receipt of appointments by Municipal Judge Jolly M. Matthews of Taneshia Humphrey and by Municipal Judge George Schmidt of Monica Hawthorn as Deputy Municipal Court Clerks.
5. Approve payment to Mississippi Power in the amount of $26,643.32 for extending Phase III power along Classic Drive to service water booster station.
6. Authorize and acknowledge acceptance of 2009 Solid Waste Grant from MS Dept of Environmental Quality in the amount of $75,000 for the 2009 Amnesty Day event (nunc pro tunc).
7. Authorize Mayor to Renew Service Agreement between the City of Hattiesburg and Sonicwall Services for software maintenance not to exceed $400.00, beginning April 10, 2010.
8. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Owens Business Machines for maintenance on a copier located in the Records Room for the Hattiesburg Police Department not to exceed $2,000.00, for the period beginning April 1, 2010.
9. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Computer Concepts of MS for software maintenance not to exceed $5,500.00.
10. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Computer Concepts of MS for software maintenance not to exceed $2,500.00.
11. Declare and approve the purchase of Two (2) Stalker DSR Radar Units in the amount of $4,690.00, from Applied Concepts, Inc. as a sole source purchase as provided for in Section 31-7-13 (viii) of the Mississippi Code of 1972, based on information in the attached memorandum and letter.
12. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting $120,480.00 to the Hattiesburg Police Department. The monies will be forfeited in the following manner: $96,384.00 to be placed in the Hattiesburg Police Department's Forfeiture Fund and $24,096.00 to the 15th Circuit Court District Attorney's Office.
13. Acknowledge receipt of bids received on March 14, 2010, and accept the bid of Sullivan Enterprises, Inc. of Magee, MS in the amount of $445,571.00, Chain Park Walking Trail at Twin Forks- Phase II, STP No. 0210-00(21) LPA 105245-702000, as being the lowest and best bid received and authorize mayor to execute contract for same after concurrence by Mississippi Department of Transportation.
14. Acknowledge receipt of unadvertised bids for Labor & Materials to Repair Roof at Old 1st Baptist Church and accept the bid of Pace Roofing in the amount of $9,125.00 as the lowest bid received.(Unadvertised bids for Construction Project)
15. Acknowledge receipt of bids on March 18, 2010 for Term Bid Item #10 - Chemical Hydrated Lime for the Hattiesburg Water Department for the period beginning April 7, 2010, and accept the term bid as per recommendation, as the lowest and best bid received that meets the city s advertised specifications.
16. Approve Specifications and Authorize Publication of Advertisement for Four (4) Heavy Duty Wireless Portable Lifting Systems for Hub City Transit.
17. Approve and authorize issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement}
18. Approve and authorize issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement}
19. Approve Claims Docket for the period ending March 31, 2010.
