04-17-07 AGENDA

AGENDA
HATTIESBURG CITY COUNCIL
6:00 P.M. APRIL 17, 2007

I. Call to Order

II. Call to Prayer and Pledge of Allegiance

III.Agenda Order

IV. PRESENTATION AGENDA

V. POLICY AGENDA

1. Adopt Resolution determining the following properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing a specified period of time to remove violations per the recommendations of the Code Enforcement Manager. (Attached list)

2. Take from the Table and Adopt an Ordinance establishing fees and conditions for the use of the Hattiesburg Intermodal Facility (HIF).

3. APPROVE or DENY to adopt the ordinance for the petition filed by C.L. Dews & Sons Foundry & Machinery Co., Inc.,owner, represented by George C. Boone, to close and vacate that portion of Hattie Avenue presently known as Hattiesburg Street, and three (3) unnamed alleys;Hattiesburg Planning Commission recommended to APPROVE on April 4, 2007.

4. Adopt a Resolution of the Mayor and City Council of the City of Hattiesburg, Mississippi, approving a personal guaranty to the City from Nick Darren Welch, as a representative of the developer of the Chauvet Square/North 40th Avenue Capital Improvements Project, in connection with the issuance by the City of Tax Increment Limited Obligation Bonds in the principal amount of $1,400,000 to defray the costs of infrastructure improvements set forth in the City TIF Plan (Chauvet Square/North 40th Avenue Capital Improvements Project) (The "Series 2007 Bonds").

5. Adopt Resolution Authorizing Requisition Number 4 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.

6. Adopt Resolution declaring surplus certain items and authorize sale of said items at an auction to be held by Durham Auctioneers, per attached list.

7. Adopt a Resolution setting hearing before the City Council on Monday, June 4, 2007 to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community, and providing for notice to owners and authorize publication of the notice hearing.

8. Approve Change Order No. 2 to the contract with Greenbriar Digging, LP, Booster Pump Station Contract No. 3, in the amount of $6,500.00 increasing the construction contract from $376,000.00 to $382,500.00, and authorize Mayor to execute (quadruple original) Supplemental Agreement for same.

9. Authorize Mayor to execute 4 original copies of General
Agreement between the Mississippi Department of Transportation and the City of Hattiesburg for Beautification of Intersections Hwy 49 and Hwy 11 and Hwy 49 and Interstate 59 in Hattiesburg, Mississippi.

10. Authorize Mayor to execute Agreement with the University of Southern Mississippi for Professional Police Services/Special Duty effective July 1, 2007 and ending June 30, 2008.

11. Amend order at MB2007-3/59-60 correcting the ending date of the appointment of Robin Roberts, to the Board of Adjustments to end on 1-15-10, in accordance with the original established terms.

VI. ROUTINE AGENDA

1. Acknowledge receipt of a Drainage Release, executed by
Bennett York, releasing the City of Hattiesburg from any damages which may occur due to the construction on property located at 6053 Hwy 98, and authorize recording of same.

2. Acknowledge receipt of a Drainage Release, executed by
CLG, LLC, Craig Flanagan, releasing the City of Hattiesburg from any damages which may occur due to the construction on property located at 46 Lakewood Drive, and authorize recording of same.

3. Acknowledge receipt of bids received on April 5, 2007, for term bid Item numbers 36 and 37 for the Public Services Department for the period beginning April 18, 2007 and ending September 30, 2007, and accept the term bids as per recommendation, as the lowest and best bids received that meet the citys advertised specifications.

4. Acknowledge receipt of bid received on April 5, 2007, for
Term Bid Item #3- Meter Yoke/Setter for the Hattiesburg Water Department for the period beginning April 18, 2007 and ending March 31, 2008 and accept the term bid as per recommendation as the lowest and best bid received.

5. Approve acceptance of payment in the amount of $997.85 for thepurchase of parcel #30-628-37-11 for 1998 realty taxes and matured to the City of Hattiesburg; approve issuance of a Quitclaim Deed to Alexander and Carolyn Williams, as per recommendation.

6. Acknowledge receipt of Privilege License Report for the month ofMarch 2007 from Tax Department, as per recommendation.

7. Acknowledge Proofs of Publication for the month of March, 2007.

8. Authorize and approve issuance of manual check for CDBG Program claims per attached memorandum. {Entitlement}

9. Authorize and approve issuance of manual check for HOMEProgram claim per attached memorandum. {Entitlement}

10. Approve Claims Docket for the period ending April 16, 2007.

VII. PUBLIC AGENDA

1. Citizen Forum

04-03-07 AGENDA

AGENDA

HATTIESBURG CITY COUNCIL

6:00 P.M. APRIL 3, 2007

I. Call to Order

II. Call to Prayer and Pledge of Allegiance

III. Agenda Order

IV. Approval of Minutes of March 6, March 19 and March 20, 2007

V. PRESENTATION AGENDA

VI. POLICY AGENDA

1. APPROVE or DENY the petition filed by Hattiesburg Area Habitat for Humanity, on behalf of Fred Martin, owner, represented by Ken Wooden, CEO, for certain property located at 5195 Hwy 42 (parcel # 19-572-3-4):
A. To vary temporarily from Section 74.01 (2) which states that camper trailer parks shall contain 5 acres, and instead allow one-third of an acre (.34), for a temporary variance of four and two-thirds (4.66) acres;
B. To vary temporarily from Section 74.01 (6) which requires a fifty (50) foot unoccupied open space or buffer on all sides, and instead allow ten (10) feet, for a temporary variance of forty (40) feet on all sides;
C. To vary temporarily from Section 74.01 (7A) which requires a one thousand, six hundred(600) square foot lot area, and instead allow five hundred (500) square feet, for a temporary variance of one thousand-one hundred (1100) square feet on sixteen (16) lots; and
D. To vary temporarily from Section 74.01 (8D) which requires four (4) inch sub base with six(6) inches of well graded, compacted clay gravel surface or equivalent, and instead allow gravel parking as allowed in 89.03 in I-1 (Light Industrial) District as approved by the Site Plan Review Committee; Hattiesburg Board of Adjustments recommended to APPROVE on March 14, 2007 with the stipulations that the Camper Park only be used for the stay of Habitat volunteers building homes in the City, that there be no fee for these services and that the temporary variances end at the end of Habitat s lease on the property.

2. APPROVE or DENY the petition filed by Ed Pittman, owner, represented by Bert Kuyrkendall, P.E., Town Square Design, LLC, for certain properties located at 206 S. 28th Avenue (parcel #22-324-8-13) and 209 S. 27th Avenue (parcel #22-324-8-5):
A. To vary from Section 59.04 (7), which states that no building or structure shall exceed thirty-five (35) feet in height in a B-2 (Neighborhood Business) District, and instead allow forty (40) feet, for a variance of five (5) feet (206 S. 28th Avenue); and
B. To vary from Section 60.04 (1), which requires a thirty (30) foot front setback in a B-3 (Community Business) District, and instead allow fifteen (15) feet, for a variance of fifteen (15) feet (209 S. 27th Avenue).; Hattiesburg Board of Adjustments recommended to APPROVE on March 14, 2007.

3. Adopt an Ordinance establishing fees and conditions for the use of the Hattiesburg Intermodal Facility (HIF).

4. Adopt a Resolution authorizing and directing the issuance of Tax Increment Limited Obligation Bonds, Series 2007, of the City of Hattiesburg, Mississippi, in the principal amount not to exceed one million four hundred thousand dollars ($1,400, 000) to raise money for the purpose of providing funds necessary to defray the cost of constructing various infrastructure improvements in connection with the construction of the Chauvet Square/North 40th Avenue capital improvement project.

5. Adopt a Resolution setting hearing before the City Council on Monday, May 7, 2007 to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community, and providing for notice to owners and authorize publication of the notice hearing. (Attached list)

6. Adopt a Resolution expressing gratitude to Ken Smith in his capacity as Executive Director of the Pine Belt Regional Solid Waste Management Authority for his outstanding service to our community and to congratulate him on his retirement.

7. Authorize Mayor to execute 3 original copies of Agreement between the City of Hattiesburg and Neel-Schaffer to provide professional services for the evaluation of a proposed interchange at I-59 and Lincoln Road in Hattiesburg, Mississippi.

8. Authorize Mayor to execute 4 original copies of General Agreement Between the Mississippi Department of Transportation Under Authority of the Mississippi Transportation Commission and the City of Hattiesburg-Construction of Chain Park Trail, Hattiesburg, Mississippi.

9. Approve and authorize Mayor to execute duplicate original Agreements between Gilliland Elecronics and the City of Hattiesburg for yearly security system monitoring services for the Hattiesburg Intermodal Transit Facility (Train Depot) in the amount of $660.00.

10. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the Dixie Boys Baseball to develop and promote Baseball for Hattiesburg residents. The program will operate October 01, 2006 through September 30, 2007.

11. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the Dixie Majors Baseball to develop and promote Baseball for Hattiesburg residents. The program will operate October 01, 2006 through September 30, 2007.

12. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the Dixie Youth Baseball to develop and promote Baseball for Hattiesburg residents. The program will operate October 01, 2006 through September 30, 2007.

13. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and The University of Southern Mississippi to develop and promote the Accessible Recreation Program. The program will operate October 01, 2006 through September 30, 2007.

14. Authorize Mayor to enter into a Service Agreement between the City of Hattiesburg and South Mississippi Business Machines to provide maintenance on a Sharp SF2035 Copier located in the Police Department at an annual cost of $363.00.

15. Authorize Mayor, City Clerk and City Engineer to sign subdivision plat of The Village at Campbell within the City of Hattiesburg, Forrest County, Mississippi and accept all improvements except for streets.

VII. ROUTINE AGENDA

1. Acknowledge receipt of the monthly budget report for the month ending March 31, 2007, on permanent file in the City Clerk's Office.

2. Acknowledge receipt of two-bid purchase docket report for period of February 28, 2007, through March 27, 2007, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.

3. Acknowledge receipt of Certificate of Attendance of the Municipal Court Clerks Statewide Seminar for Sharon Mark.

4. Acknowledge the receipt of appointment by City Judge Vanessa Jones, of Michael Causey, as Deputy Municipal Court Clerk.

5. Acknowledge the receipt of annual actuarial valuation report covering the participation of the City of Hattiesburg in the Mississippi Municipal Retirement Systems.

6. Acknowledge receipt of bids received on February 1, 2007, for the construction of the New Central Fire Station #1 and reject all bids due to the amounts exceeding the budget for the project.

7. Acknowledge receipt of bids received and the only bid received on March 8, 2007, for the construction of the Hattiesburg Police Department Service Center and reject the bid due to the amount exceeding the budget for the project.

8. Approve Specifications and Authorize Publication of Advertisement for Three (3) New Portable Lighting Systems for the Hattiesburg Police Department.

9. Acknowledge receipt of the bid received March 22, 2007, for One (1) New 2006 or Newer 3/4 Ton Long Wheelbase Pick-up Truck for the Street Division and accept the bid of Courtesy Ford in the amount of $16,075.00 as the only bid received that meets the city s advertised specifications.

10. Acknowledge receipt of the bid received March 22, 2007, for One (1) New 2007 or Newer Four (4) Door Sedan for the Mayor and accept the bid of Courtesy Ford in the amount of $23,980.00 with a Premium Care Extended Warranty for Five (5) years/75,000 miles in the amount of $625.00 for a total cost of $24,605.00 as the only bid received that meets the city s advertised specifications.

11. Approve acceptance of payment in the amount of $15.75 for the purchase of parcel #43-624-12-2 for 2002 realty taxes and matured to the City of Hattiesburg; approve issuance of a Quitclaim Deed to Linda P. Mitchell, as per recommendation.

12. Approve sale of grave spaces per attached memo.

13. Authorize and approve issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement}

14. Approve Claims Docket for the period ending March 31, 2007.

VIII. PUBLIC AGENDA

1. Citizen Forum