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12-07-10 Proposed AgendaPROPOSED AGENDA HATTIESBURG CITY COUNCIL 4:30 P.M. DECEMBER 7, 2010
I. Call to Order II. Call to Prayer and Pledge of Allegiance III. Agenda Order IV. Approval of Minutes of November 1, 2, 15 and 16, 2010 V. PRESENTATION AGENDA VI. POLICY AGENDA 1. APPROVE or DENY to adopt the Ordinance for the petition filed by the City of Hattiesburg to amend various definitions and sections of the Land Development Code, Articles 1 and 5, to add regulations for Mississippi Cottages (Use Permit Upon Review for Overlay District); Hattiesburg Planning Commission recommended to APPROVE on November 17, 2010. 2. APPROVE or DENY to adopt the Ordinance for the petition filed by the City of Hattiesburg to amend various definitions and sections of the Land Development Code, Articles 1 and 5, to add regulations for Mississippi Cottages (Use Permit Upon Review for Infill); Hattiesburg Planning Commission recommended to APPROVE on November 17, 2010. 3. APPROVE or DENY the petition filed by Kobe Steak House (Houng Tran), on behalf of Henry McMillan, owner, represented by Fred Windham,
for certain property located at 3801 Hardy Street (parcel #12-748-18-6, PPIN 23210, Ward 3); Hattiesburg Planning Commission recommended to DENY on November 17, 2010. 4. Adopt an Ordinance to regulate the use of roads, highways, and streets in the City of Hattiesburg by commercial trucks and to designate routes on which commercial truck traffic is permitted; repealing Ordinance Number 2830, adopted August 19, 2003, and amending Ordinance Number 2721, adopted May 2, 2000. 5. Adopt an Ordinance amending Section 2-15 (A) of the Code of Ordinances and being amended by Ordinance No. 2417, adopted 7-7-92, amending public access to records and providing written explanation when records cannot be produced within specified time. 6. Authorize the Mayor to execute Authority to Cancel Resolutions on property located at 201 Mamie Street, parcel number 29-448-22-1, adopted at MB 1996-3/573-574 (condemnation resolution) and MB 2000-5/205 (resolution adjudicating cleanup cost), and recorded in Forrest County Land Deed Books 759 page 11, and Book 852 page 504. 7. Authorize the Mayor to execute Authority to Cancel Resolutions on property located at 608 Second Street, parcel number 35-292-9-6, adopted at MB 1990-6/205-208 (condemnation resolution), and recorded in Forrest County Land Deed Books 642 page 609, and adopted at MB 1991-4/63-65 (resolution adjudicating cleanup cost), and recorded in Forrest County Land Deed Book 657 page 320, insofar as the same affects said real property. 8. Rescind Resolution adopted November 16, 2010, setting Public Hearing before City Council on Monday, December 20, 2010; adopt Resolution setting Public Hearing before City Council on Monday, February 7, 2011, to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing for notice to owners and authorize publication of the notice hearing. 9. Adopt the December 7, 2010 Amendments to the budget for the City of Hattiesburg for the fiscal year ending September 30, 2010; and adopt Resolution authorizing publication of amendments for funds in excess of 10 % of the original appropriation fund balance. 10. Authorize Mayor to execute professional services agreement with Neel-Schaffer for the Wastewater Treatment Plant Evaluation and Report for $193,570.00 as mandated under Mississippi Department of Environmental Quality Water Pollution Control Permit for nutrient limitations. 11. Approve and authorize Mayor to execute in triplicate a Blue Roof Initiative Grant Award to Pearlina Jones of 114 Cypress Avenue in an amount not to exceed $5,000 for roof replacement/repair materials. 12. Ratify and confirm the Mayor’s re-appointment of Iola Williams, Andy Stetelman, Aubrey Lucas, Charles Brown, and Clyde Bryant to the Hattiesburg Convention Center Commission for a two-year term beginning 8-18-10 and ending 8-17-12. VII. ROUTINE AGENDA 1. Acknowledge receipt of the monthly budget report for the month ending November 30, 2010, on permanent file in the City Clerk’s Office. 2. Acknowledge receipt of two-bid purchase docket report for period of October 26, 2010, through November 28, 2010 as provided for in Section 31-7-13 (B) of the Mississippi Code of 1972. 3. Acknowledge the receipt of appointments by Municipal Judge Jolly Matthews of Tina Sullivan and by Municipal Judge George Schmidt of Martha Cherry and Simone Moore as Deputy Municipal Court Clerks. 4. Acknowledge receipt of a Drainage Release, executed by Jo Ann Davis, releasing the City from any damages which may occur due to the construction on property located at 57 St. Andrews Circle, and authorize recording of same. 5. Approve and authorize publication of Notice to Bidders for the Demolition of eight (8) dilapidated houses for the City of Hattiesburg's CDBG Demolition Program {Entitlement}. 6. Approve Specifications and Authorize Publication of Advertisement for bids for Safe Rooms for the City of Hattiesburg. 7. Approve the City’s purchase of one (4) grave spaces located in Southwest Quarter(SW1/4) Lot 19, Section 32, recorded at MB 2007-3/81-103 and the Northwest Quarter (NW 1/4) Lot 19, Section 32, recorded at MB 2007-3/377-394, Highland Cemetery, in the amount $700.00 to Janet Edwards; authorize a manual checks for the same. 8. Approve the City’s purchase of one (1) grave space located in South Half (S1/2) of the Southwest Quarter (SW1/4) Lot 70, Section 2, recorded at MB 2006-5/206, South Hill Cemetery, in the amount $150.00 to Barbara Cole Blalock; authorize a manual checks for the same. 9. Approve and authorize issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement} 10. Approve and authorize issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement} 11. Approve Claims Docket for the period ending November 30, 2010.
11-15-10 Public Hearing, Unsafe PropertiesPUBLIC NOTICE OF PUBLIC HEARING AT 4:00 P.M. ON MONDAY, NOVEMBER 15, 2010, IN THE COUNCIL ROOM OF CITY HALL, PURSUANT TO ORDER ADOPTED OCTOBER19, 2010, AT MINUTE BOOK 2010-6/71-73.
PUBLIC HEARING HATTIESBURG CITY COUNCIL 4:00 P.M. MONDAY, NOVEMBER 15, 2010
1. Hold public hearing, pursuant to order adopted October 19, 2010, at Minute Book 2010-6/71-73, to determine if the following properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community:
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12-06-10 Work Session AgendaWORK SESSION AGENDA HATTIESBURG CITY COUNCIL December 6, 2010 (Following Agenda Review)
ITEMS FOR DISCUSSION: A-1 Proposed Ordinance, licenses and permits -- Mayor A-2 Fire Department Assistance on Ambulance Calls – Delgado A-3 Schedule, HFD capacity visits to night clubs - Delgado A-4 HPD statistics, night clubs – Delgado A-5 North Lagoon Access Easements - Delgado
UPDATE AS NEEDED TO KEEP COUNCIL INFORMED: B-1 Electronic Technology-Assessment B-2 Recycle Program-Status Update B-3 CHDO Report B-4 Mississippi Development Bank B-5 Report on conferences, seminars, etc. 11-16-10 Proposed AgendaPROPOSED AGENDA HATTIESBURG CITY COUNCIL 4:30 P.M. NOVEMBER 16, 2010
I. Call to Order II. Call to Prayer and Pledge of Allegiance III. Agenda Order IV. PRESENTATION AGENDA V. POLICY AGENDA 1. Adopt Resolutions determining the following properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing a specified period of time as recorded on the Resolutions to remove violations per the recommendations of the Code Enforcement Manager. 2. APPROVE or DENY the petition filed by Bruce Dixon, owner, to vary from Article 5, Section 95.10 (2E), which states that the sign front setback shall be a minimum of ten (10) feet, and instead allow zero (0) feet, for a variance of ten (10) feet, for certain property located at 26 Parkway Boulevard (parcel #169-10125-7, PPIN 39946, Ward 5); Hattiesburg Planning Commission recommended to APPROVE on November 3, 2010. 3. APPROVE or DENY the petition filed by St. Thomas Catholic Church (Tommy Conway), owner, represented by Billy Waits, to vary from Article 4, Section 56.04 (9), which states that the impervious surface area shall not cover over fifty (50) percent of the lot area, and instead allow sixty-four (64) percent, for a variance of fourteen (14) percent, for certain property located at 3117 W. 4th Street (parcel #11-1010-85, PPIN 26420, Ward 1); Hattiesburg Planning Commission recommended to APPROVE on November 3, 2010. 4. APPROVE or DENY the petition filed by filed by Lula M. Russell, owner, represented by Tom Smith, 1. To vary from Article 4, Section 52.04 (1), which states that the front setback shall be a minimum of thirty (30) feet, and instead allow six (6) feet, for a variance of twenty-four (24) feet, and 2. To vary from Section 52.04 (2A) which states that on an interior lot there shall be a side yard setback of ten (10) feet, and instead allow six (6) feet, for a variance of four (4) feet, for certain property located at 459 W. 4th Street (parcel #27-144-2-10, PPIN 14461, Ward 2); Hattiesburg Planning Commission recommended to APPROVE on November 3, 2010. 5. Adopt Resolution setting Public Hearing before City Council on Monday, December 20, 2010, to determine if certain properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing for notice to owners and authorize publication of the notice hearing. (See attached list) 6. Adopt Resolution and acknowledge changes for Alcohol Countermeaures 2010 Grant with the MS Dept. of Public Safety. 7. Authorize Mayor to execute duplicate originals of Memorandum of Understanding between the City of Hattiesburg and the Department of Finance and Administration (DFA) for the purpose of establishing the agreed conditions under which the DFA may disburse funds for improvements to the Long Leaf Trace, pursuant to Section 42 of House Bill 1701, Regular Legislative Session , Laws of 2010, with the authorized amount not to exceed seven hundred thousand dollars ($700,000). 8. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 14 in the amount of $8,631.53 for Architect/Engineering Expense in connection with CDBG Project #R-110-205-02-GZ James Street Water Plant Project. 9. Authorize Mayor to execute agreement between the Mississippi State Fire Academy (MSFA) and the Hattiesburg Fire Department to provide a field course for pumper driver/operators from November 29-December 10, 2010, at a price of $1,728.00. 10. Authorize Mayor to execute duplicate agreement between Anointed Hands Cleaning Service, LLC and the City of Hattiesburg for yearly janitorial services for the Recreation Maintenance Office in the amount of $250.00 per month. 11. Authorize Mayor to execute duplicate original contract between the City of Hattiesburg Parks and Recreation Department and the South Mississippi Art Association to develop and promote a Ceramics Program for Hattiesburg residents from October 1, 2010 through September 30, 2013. (Nunc Pro Tunc) 12. Authorize Mayor to execute duplicate original contract between City of Hattiesburg Parks and Recreation Department and Greg Butler for the operation of youth and adult tennis programs from January 1, 2011 – December 31, 2012 at Willis Terry Tennis Complex at Tatum Park. 13. Authorize Mayor to execute duplicate original contract between the City of Hattiesburg Parks and Recreation Department and the University of Southern Mississippi School of Human Performance and Recreation to develop and provide recreational services for Hattiesburg residents with disabilities from October 1, 2010 – September 30, 2011. (Nunc Pro Tunc) 14. Authorize Mayor to execute duplicate original agreement between the City of Hattiesburg and the American Red Cross for use of the Ben McNair Recreation Center, 300 N. 12th Avenue, as an Emergency Shelter during a disaster. 15. Adopt the City of Hattiesburg’s Acquisition and Relocation Policy for Longleaf Trace – Phase III, Project No. HPP-0210-00(015); authorize Mayor to execute agreement with Pittman, Howdeshell, Hinton & Hightower, PLLC, for representation on the project. 16. Approve Amendment to the Subrecipient Agreement with Carpenter's Helper (found at MB 2009-6 / 382-394) to extend the term to November 30, 2011 (no change to total proposed expenditure) and authorize Mayor to execute agreement in triplicate for same. {Entitlement - CDBG} 17. Approve and authorize the execution of a Subrecipient Agreement with Housing Alternatives to provide Emergency Repairs in connection with the City’s CDBG/HOME Housing Rehabilitation/Reconstruction and Repair Grant Program. {Entitlement} 18. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation/Reconstruction Grant Award to Lowette Williams, 310 Willis Avenue, in an amount not to exceed $100,000.00 [excluding 10% allowance for change order]. {Entitlement} VI. ROUTINE AGENDA 1. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Ocean Systems for maintenance on software used by the Detective Division for the Hattiesburg Police Department not to exceed $2,000.00. 2. Acknowledge execution of Professional Service Agreement between the City and Neel-Schaffer to provide technical assistance with the USA Yeast wastewater discharge. 3. Acknowledge receipt of letter to Ameresco, Inc. acknowleding receipt and acceptance of all energy conservation measures related to installation of an automated water meter reading system, as described in the Energy Services Agreement, and final closeout of the project. 4. Acknowledge submission of HUD Choice Neighborhoods 2010 grant application. 5. Acknowledge donation from Dixie Pipeline Company in the amount of One Hundred Fifty dollars and no cents ($150.00) to the City of Hattiesburg Fire Department to be placed in the Municipal Fire Protection Fund to purchase fire protection equipment, etc. 6. Acknowledge receipt of a contribution from Fred’s Inc., in the amount of $225.00 to the Hattiesburg Police Department and authorize monies to be placed in the Hattiesburg Police Department’s Forfeiture Fund. 7. Acknowledge receipt of a check totaling $1,407.33 from Mississippi Bureau of Narcotics to the Hattiesburg Police Department and authorize monies to be placed in the Hattiesburg Police Department’s Forfeiture Fund. 8. Acknowledge receipt of a check totaling $222.10 from the State of Mississippi to the Hattiesburg Police Department and authorize monies to be placed in the Hattiesburg Police Department’s Forfeiture Fund. 9. Acknowledge receipt of Declaration of Forfeiture from Lamar County District Attorney forfeiting $55,000.00 to the Hattiesburg Police Department, of which $44,000 will be placed in the Hattiesburg Police Department’s Forfeiture Fund and $11,000.00 will be directed to the 15th Circuit Court District Attorney’s Office. 10. Acknowledge receipt of unadvertised bids for Sigler/Senior Center-Auditorium Partition System and accept the bid of Partitions, Inc., in the amount of $18,650.00 as the lowest bid received. (Unadvertised bids for Construction Project) 11. Acknowledge receipt of the bids received on September 30, 2010 for Early Warning System and reject all bids received due to lowest bid exceeding budget. Authorize publication of re-advertisement for bids with amended specifications. 12. Authorize publication of Notice to Bidders for Municipal Depositories for the two (2) year period beginning January 1, 2011 through December 31, 2012. 13. Approve Specifications and Authorize Publication of Advertisement for Five (5) 2010 Police Package Chargers - Model #LXDH48 for the Hattiesburg Police Department. 14. Approve and authorize publication of Notice for Request for Qualifications for Qualified Eligible Contractors for the City of Hattiesburg's CDBG/Home Programs{Entitlement}. 15. Authorize and approve publication of Notice of Availability and Request for Proposals for Public Service Grant funds in connection with the City of Hattiesburg's Community Development Block Grant Program (CDBG).{Entitlement} 16. Authorize Advertisement for bids for Wesley Water Tank Treatment Plant, 1214-W2. 17. Acknowledge receipt of Privilege License Report for the month of October, 2010 from the Tax Department, as per recommendation. 18. Approve sale of grave spaces per attached memo. 19. Acknowledge Proofs of Publication for the month of October, 2010. 20. Authorize and approve issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement} 21. Authorize and approve issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement} 22. Approve Claims Docket for the period ending November 12, 2010.
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