09-04-07 Agenda

AGENDA

HATTIESBURG CITY COUNCIL

4:00 P.M. SEPTEMBER 4, 2007

I. Call to Order

II. Call to Prayer and Pledge of Allegiance

III. Agenda Order

IV. Approval of Minutes of August 6, 7, 10, 20 and 21, 2007

V. PRESENTATION AGENDA

VI. POLICY AGENDA

1. Adopt an Ordinance Enlarging, Extending and Defining the Corporate Limits and Boundaries of the City of Hattiesburg, Mississippi, to include certain lands situated in Forrest and Lamar County, MS.

2. Adopt Resolution authorizing Requisition Number 11 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.

3. Adopt Resolution declaring surplus certain items and authorize sale of said items at an auction to be held by Durham Auctioneers, per attached list.

4. Authorize Mayor to execute Administrative Services Agreement with Glynn Griffing & Associates to administer the Premium Only Plan for the plan year beginning October 1, 2007.

5. Authorize Mayor to execute duplicate original Agreements with EAP Counseling Center, a division of Forrest General Hospital, for the Employee Assistance Program beginning October 1, 2007 and ending September 30, 2008, at a cost of $1,785.00 per month.

6. Authorize the Mayor to enter into a contract with Cellular South for a Cell Phone for Andy Parker, Assistant Division Manager/City Arborist.

7. Acknowledge receipt of and approve amendments to the budget for the Hattiesburg Convention Commission for the Fiscal Year ending 2007.

8. Acknowledge receipt of and approve the budget for the Hattiesburg Convention Commission for the Fiscal Year 2007-2008.

9. Adopt a Resolution stating the intent of the City of Hattiesburg to provide funding to support a Community Development Block Grant Project to build a new Fire Station #1.

10. Adopt a Resolution stating the intent of the City of Hattiesburg to provide funds to support a Community Development Block Grant Project to construct Water System Improvements.

11. Adopt a Resolution amending the Comprehensive Plan for the City of Hattiesburg to address the effects of Hurricane Katrina on Public Facilities and Utilities and for related purposes.

12. Authorize and approve publication of Notice to Bidders for furnishing construction services for the Department of Urban Development Community Development Division for its Housing Rehabilitation Program. {Entitlement}

13. Approve and Authorize Mayor to execute Cancellation of Lien of Deed of Trust from Jeanne Boykins to Charles E. Lawrence, Trustee, City of Hattiesburg, Beneficiary, recorded in the Deed of Trust Book 1493 of page 0553 of the Land Deed Records of the Office of the Chancery Clerk of Forrest Country Mississippi, as per attached Cancellation of Lien of Deed of Trust.

VII. ROUTINE AGENDA

1. Acknowledge receipt of the monthly budget report for the month ending August 31, 2007, on permanent file in the City Clerk's Office.

2. Acknowledge receipt of two-bid purchase docket report for period of July 30, 2007, through August 26, 2007, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.

3. Acknowledge receipt of executed contract with Pipe Services, Inc. for the Sewer Expansion, West Hattiesburg, Mississippi - Contract No.6 approved at Minute Book Order No. 2007-3/P541-543.

4. Approve pay application No. 10 and Final payment to Caldwell Tanks, Inc. in the amount of $42,562.85 for construction services rendered; Approve final acceptance of said project; and Authorize Publication of the Notice of Final Settlement of contract for same.

5. Authorize and Approve execution in triplicate a Personal Services Contract with T. L. Pittman, Jr. DBA Century Management Company for furnishing personal services for demolition of dilapidated houses and lot clearing, testing, removal and disposal of asbestos on a hourly basis as needed, for CDBG Demolition Program.

6. Authorize the Mayor to enter into a contract with Owens Business Machines for maintenance on a Canon IR 3035 copier located in the Mayor s office at an annual cost of $600.00.

7. Authorize and approve advertisement of bids for Static Display Restoration for T-33A, RF-101C and RF-84F at the Bobby L. Chain Municipal Airport, Hattiesburg, Mississippi and authorize publication of same.

8. Approve Specifications and Authorize Publication of Advertisement for MS Forestry Commission Urban and Community Forestry Assistance Hurricane Katrina Tree Recovery Program-450 Trees.

9. Acknowledge receipt of the bids received August 23, 2007, for One (1) New 2007 or Newer Extended Cab One (1) Ton Pickup Truck with Service Body which includes Diesel Welding Machine and Gasoline or Diesel Air Compressor for the Regional Response Team, and accept the bid of Courtesy Motors at a cost of $50,053.00 as the lowest and best bid received that meets the City s advertised specifications.

10. Acknowledge receipt of the bids received August 23, 2007, for the Jackie Dole Sherrill Community Center & Ben McNair Recreation Center Paint Project, and accept the bid of Superior Contracting, LLC at a total cost of $42,499.00, as the lowest and best bid received that meets the City s advertised specifications.

11. Acknowledge receipt of bids received on August 23, 2007, for term bid Item numbers 36 and 37 for the Public Services Department for the period beginning October 1, 2007 and ending March 31, 2007, and accept the term bids as per recommendation, as the lowest and best bids received that meet the city s advertised specifications.

12. Acknowledge receipt of the bids received August 30, 2007, for Fuel Dispensing Equipment Upgrade and accept the bid of Pine Belt Oil in the amount of $54,669.43 as the lowest and best bid received that meets the city s advertised specifications.

13. Authorize and approve issuance of a manual check for CDBG Program claim per attached memorandum. {Entitlement}

14. Acknowledge Proofs of Publication for the month of July, 2007.

15. Approve Claims Docket for the period ending August 31, 2007.

VIII. PUBLIC AGENDA

A. Citizen Forum