11-06-07 Agenda
AGENDA
HATTIESBURG CITY COUNCIL
6:00 P.M. NOVEMBER 6, 2007
I. Call to Order
II. Call to Prayer and Pledge of Allegiance
III. Agenda Order
IV. Approval of Minutes of October 1, 2, 15 and 16, 2007
V. PRESENTATION AGENDA
VI. POLICY AGENDA
1. APPROVE or DENY the petition filed by Southern Scrap Material Co., L.L.C., represented by Joel Dupre', on behalf of the Estate of Neal B. Stokes & Stokes Dist. Co., owner, to allow a Use Permit Upon Review for I-1 Uses (metal recycling facility) in a B-5 (Regional Business) District, for certain property located at 314 East 3rd St. (parcels # 35-64-1-1 & 9 and parcels #35-292-21-1, 2, 3, & 4); Hattiesburg Planning Commission recommended to APPROVE with stipulations on 9/5/2007 and DENY on 10/3/07.
2. Adopt a Resolution to authorize granting an exemption from ad valorem taxes, except taxes for school district purposes, on motor vehicles owned by residents of City of Hattiesburg who are serving on active duty pursuant to military orders in Iraq or Afghanistan.
3. Adopt a Resolution requesting the Mississippi Legislature to enact Local and Private Legislation authorizing the City of Hattiesburg to contribute or appropriate funds to the Hattiesburg Downtown Association, Inc., not to exceed $24,000.
4. Adopt the November 6, 2007 Amendments to the budget for the City of Hattiesburg for the fiscal year ending September 30, 2008; and adopt resolution authorizing publication of amendments for funds in excess of 10% of the original appropriation fund balance.
5. Adopt a Resolution appointing Eddie R. Myers as Director of Administration/City Clerk.
6. Adopt a Resolution appointing Clemon Terrell as Director of Parks and Recreation Department.
7. Adopt a Resolution appointing Bennie Sellers as Director of Public Service Department.
8. Adopt a Resolution appointing Beverly M. Commodore as Chief Administrative Officer.
9. Adopt resolution authorizing adoption of the 2008-2012 Five-Year Consolidated Plan for Housing and Community Development Programs and the 2008 One Year Action Plan component of the Consolidated Plan for the City of Hattiesburg, Mississippi Community Development Block Grant Program (CDBG) and Home Investment Partnerships Program (HOME), and authorize and approve the Mayor ro execute the required certifications and grant agreements with the U.S. Department of Housing and Urban Development (HUD); and for related purposes. {Entitlement}
10. Adopt Resolution Authorizing Requisition Number 14 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.
11. Approve Change Order No. 4 to the contract with D C General Contractors, Inc., Historic Hattiesburg Train Depot- in the amount of <$4,953.67> decreasing the contract from $7,615,909.00 to $7,610,955.33, and authorize Mayor to execute (triplicate original) Change Order no. 4 for same.
12. Authorize Mayor to execute in triplicate, Supplemental Agreement No. 1 between City of Hattiesburg and The Federal Aviation Administration to authorize FAA to install an emergency generator to operate Automated Surface Observing System (ASOS) during periods of power failure at the Hattiesburg Bobby L. Chain Municipal Airport.
13. Authorize Mayor to execute in triplicate the Contract Agreement between the City of Hattiesburg and Neel-Schaffer, Inc. for Construction Engineering Services for Traffic Signal Improvements at the intersection of E. Front Street and Market Street. Improvements are a part of the Improvement Traffic Signals administered by FHWA and MDOT.
14. Authorize Mayor to execute in triplicate the Engineering Services Contract Agreement between the City of Hattiesburg and Neel-Schaffer, Inc. for the purpose of the City of Hattiesburg Downtown Congestion Study to assess the traffic impacts of potential circulation and routing changes throughout the downtown area.
15. Authorize the Mayor to execute an agreement between the City of Hattiesburg and Apex Environmental Consultants, Inc. to conduct a soil and groundwater investigation service for the former Gulf State Creosote site.
16. Authorize Mayor to execute agreement between the Mississippi State Fire Academy (MSFA) and the Hattiesburg Fire Department (hereinafter referred to as A Customer) to administer the MFPMSCB/Candidate Physical Ability Test - (CPAT) process on the grounds of the academy utilizing MSFA staff members and/or approved associate instructors.
17. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the Hattiesburg Arts Council to develop and promote Art for Hattiesburg residents. The program will operate October 1, 2007 through September 30, 2008.
18. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the National Junior Tennis League to develop and promote Tennis for Hattiesburg residents. The program will operate October 1, 2007 through September 30, 2008.
19. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the University of Southern Mississippi for the Accessible Recreation Program 2007-2008. The program will operate October 1, 2007 through September 30, 2008.
20. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the Hattiesburg Exchange Club to develop and promote Dixie Youth Baseball for residents. The program will operate October 1, 2007 through September 30, 2008.
21. Ratify and confirm the Mayor's appointment of Addie Stover, W3 (replaces Leighton Lewis) for a term (5/13/05 to 5/12/2010), beginning 11/06/2007 and ending 5/12/2010 to the Planning Commission Board.
22. Ratify and confirm the Mayor's appointment of the following to The Tree Board for three year terms as listed:
James E Gardner(W1) (Replaces :Elton Raby) Term: 10-8-06 to 10-7-09
Melvin Williams(W2)(Replaces: Wanda Faulkner) Term: 10-08-06 to 10-7-09
Joe Henry Wiley(W3) (Replaces: John Karnes) Term: 10-08-05 to 10-7-08
R.W Heidelberg III(W4) (Replaces: Glen Matlock) Term 10-08-06 to 10-5-08
Tate Thriffiley(W4)(Replaces: Carolyn Burke) Term: 10-5-05 to 10-7-08
Frankie Benton Jr.(W5)(Replaces: Elijah Jones) Term 10-8-07 to 10-7-10
Suzanne E Harris(W5)(Replaces: Joe Riley) Term 10-8-06 to 10-7-09
23. Authorize the Mayor to submit a grant in the amount of $12,189.00 to the Hamburger Helper My Hometown Helper Foundation. If awarded, the funds will be used to purchase an accident reconstruction kit.
24. Acknowledge receipt of engineering proposals received on August 30, 2007 for engineering services required for application preparation and subsequent implementation of the Katrina Supplemental Community Development Block Grant Disaster Program, accept the proposal of Shows, Dearman and Waits, Inc. as per the recommendation of the Entitlement Selection Committee and authorize and approve the Mayor to execute contract in triplicate with the same. {Entitlement}
25. Acknowledge receipt of legal and architectural proposals received on August 30, 2007 for legal and architectural services required for application preparation and subsequent implementation of the Katrina Supplemental Community Development Block Grant Disaster Program and reject all proposals because additional services are not needed at this time. {Entitlement}
26. Adopt a Resolution authorizing the Mayor and City Council of the City of Hattiesburg, Mississippi, determining the necessity for and invoking the authority granted to municipalities by the Legislature with respect to Tax Increment Financing as set forth in Chapter 45 of Title 21, Mississippi Code of 1972, as amended; determining that the Tax Increment Financing Plan of 2007, Hattiesburg, Mississippi (Big Buck Sports Project) proposes a project that is eligible for Tax Increment Financing under the laws of the state; that a public hearing be conducted in connection with the Tax Increment Financing Plan of 2007, Hattiesburg, Mississippi (Big Buck Sports Project); and for related purposes.
VII. ROUTINE AGENDA
1. Acknowledge receipt of the monthly budget report for the month ending October 31, 2007, on permanent file in the City Clerk's Office.
2. Acknowledge receipt of two-bid purchase docket report for period of September 25, 2007, through October 29, 2007, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.
3. Authorize Mayor to enter into a Service Agreement between the City of Hattiesburg and South Mississippi Business Machines to provide maintenance on a Sharp AR155N located in the Police Department at an annual cost of $202.65.
4. Authorize Mayor to execute Maintenance Agreement with RJ Young Company for a Konica 7145, S/N 40LE14852, located in the Community Development Division of the Department of Urban Development effective 9/8/2007-9/8/2008. Entitlement}
5. Approve payment Estimate No. 7 and Final Payment to Casablanca Construction in the amount of $28,990.00 for construction services rendered; Approve final acceptance of said project; and Authorize Publication of the Notice of Final Settlement of contract of same.
6. Acknowledge receipt of bids received on September 27, 2007 for Infrastructure Improvements, Phase II of the Innovation & Commercialization Park and award the bid to Tanner Construction Company, Inc., in the amount of $2,396,345.80 as the lowest and best bid received and authorize Mayor to execute contract for same.
7. Acknowledge receipt of appointment by City Judge Ed Pittman, of Donnie Bridges, as Deputy Municipal Court Clerk.
8. Acknowledge receipt of the Pine Belt Regional Solid Waste Management Authority s audit for Fiscal Year 2007, which ended on June 30, 2007.
9. Acknowledge receipt of the 2007 Edward Byrne Memorial Justice Assistance Grant from the U.S. Department of Justice in the amount of $33,568.00.
10. Acknowledge receipt of the Alcohol 410 Countermeasures grant in the amount of $124,733.00 from the Office of Highway Safety. The federal amount of the grant is $93,550.00 and the local match is $31,183.
11. Acknowledge receipt of the 2007 Methamphetamine Initiative Grant from the U.S. Department of Justice in the amount of $340,600.00. No local match is required.
12. Acknowledge receipt of grant award in the amount of $20,000 from the Mississippi Department of Public Safety Office of Homeland Security for the development of a Citizen Corps program.
13. Acknowledge donation from Wal-Mart in the amount of One Thousand Five Hundred dollars and no cents (500.00) to the City of Hattiesburg Fire Department to be placed in the Municipal Fire Protection fund to purchase fire protection equipment, etc.
14. Approve Specifications and Authorize Publication of Advertisement for One (1) New 2007 or Newer Service Vehicle for Hub City Transit.
15. Authorize and approve issuance of a manual check for CDBG Program claim per attached memorandum. {Entitlement}
16. Acknowledge Proofs of Publication for the month of September, 2007.
17. Approve Claims Docket for the period ending October 31, 2007.
VIII. PUBLIC AGENDA
A. Citizen Forum
