05-03-11 Proposed Agenda

PROPOSED AGENDA

HATTIESBURG CITY COUNCIL

4:30 P.M. MAY 3, 2011

I.             Call to Order

II.           Call to Prayer and Pledge of Allegiance

III.          Agenda Order

IV.         Approval of Minutes of April 4, 5, 18 and 19, 2011

V.           PRESENTATION AGENDA

VI.           POLICY AGENDA

1.     Adopt a Resolution approving the form of and authorizing the execution of a Development  Agreement between the City of Hattiesburg, Mississippi and Kimco Hattiesburg II, L.P. relating to the Turtle Creek Commons Project; and for related purposes.  

2.     Adopt a Resolution authorizing and directing the issuance of Taxable Tax Increment Limited Obligation Bonds, Series 2011 (Turtle Creek Commons Project), of the City of Hattiesburg, Mississippi (The "City"), in the principal amount of not to exceed Two Million Forty Thousand Dollars ($2,040,000) to raise money for the purpose of paying the cost of the infrastructure improvements (as hereinafter defined), capitalized interest, if necessary, funding a reserve fund, if necessary, and paying costs of issuance.

3.     Adopt a Resolution declaring as surplus certain real property located on the corner of 2^nd  Avenue and an unnamed alley that runs from 2^nd Avenue to 3^rd Avenue (more particularly described in the attached resolution); approve the sale of said property as authorized by Section 21-17-1 of the Mississippi Code; and authorize Mayor to execute Purchase and Sale Agreement for sale of the property to Clyde C, III & Belinda Thagard.

4.     Adopt Resolution approving Acquisition and Relocation Policy for the property to be obtained for the West 4^th Street Expansion Project - Phase II, Project No. HPP-8750-00(003).

5.     Approve and Authorize execution of two copies of a Joint-Funding Agreement for the period of October 1, 2010 to September 30, 2011, to initiate a cooperative agreement between the City of Hattiesburg and the U.S. Geological Survey (USGS) for operation and maintenance of a flood monitoring site on the Bouie River at Glendale Avenue and for hydrologic modeling and development of inundation maps for the Leaf River, with total cost of $50,720 shared equally.

6.     Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 14 in the amount of $46,952.86  for Administrative/Contractor Expense for Sewer & Water Improvements in connection with CDBG Project #R-103-205-01-KED Wis-Pak Project.

7.     Authorize Mayor to Execute quadruple (4) copies of Amendment of Professional Services Agreement with Neel-Schaffer for USA Yeast Wastewater Discharge MB#2010-6/463-465. 

8.     Authorize execution of Basis for Administrative Settlement of property approved for purchase MB #2010-5/557-559 (Farris/Davis).

9.     Authorize execution of agreement with Salvation Army for MDA Emergency Shelter Grant 2011 in the amount of $75,000.

10.    Authorize Mayor to Enter into Contract between the City of Hattiesburg and Nordan Smith for Oxygen Cylinder Rental for the Fire Department per attached memorandum and quote.

11.    Ratify and confirm the Mayor's appointment of Chris Rowell, W4 (replaces Sterling Rascoe) to the Tourism Commission, for a five (5)-year term, (11/06/10 to 11/05/15) beginning 5/03/11 and ending 11/05/15.

12.    Ratify and confirm the Mayor's re-appointment of Willie E. Clark (W5), to the Housing Authority Board, for a five (5) year term, beginning May 19, 2011 and ending May 18, 2016.

VII.       ROUTINE AGENDA

1.   Acknowledge receipt of the monthly budget report for the month ending April 30, 2011, on permanent file in the City Clerk’s Office.

2.   Acknowledge receipt of two-bid purchase docket report for period of March 29, 2011, through April 20, 2011 as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.

3.   Authorize submission of MDA Emergency Shelter Grant 2011.  (nun pro tunc)

4.   Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Strategic Systems & Technology Corporation for asset tracking software in the amount not to exceed $900.00, for the period beginning June 30, 2011.

5.   Acknowledge proposals received on December 2, 2010 for consultants for environmental and engineering services in connection with the Western Beltway Project and reject proposals due to the need to revise specifications in accordance with Federal Highway and MDOT specifications; and, authorize publication of Request for Proposals for a feasibility study in connection with the proposed Western Beltway.

6.   Acknowledge receipt of bids on April 21, 2011 for Term Bid Items #39 - Cold Water AMR Meters in Various Sizes and #40 - Automated Meter Reading Transmitter for the Hattiesburg Water Department for the period beginning May 4, 2011, and accept the term bids as per recommendation, as the only bids received that meet the city’s advertised specifications.

7.   Acknowledge Bids received on March 24, 2011 for Term Bid Item #33-Uniform Rental Service for Various Departments/Divisions of the City of Hattiesburg and Reject all bids due to a Change in Specifications; Approve Specifications and Authorize Publication of Advertisement for Term Bid Item #33-Uniform Rental Service for Various Departments/Divisions of the City of Hattiesburg for the period beginning June 22, 2011, and ending March 31, 2013.

8.   Approve and authorize issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement}

9.  Approve and authorize issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement}

10.   Approve Claims Docket for the period ending April 30, 2011.

04-19-11 Proposed Agenda

PROPOSED AGENDA

HATTIESBURG CITY COUNCIL

4:30 P.M. APRIL 19, 2011

I.      Call to Order

II.     Call to Prayer and Pledge of Allegiance

III.    Agenda Order

IV.   PRESENTATION AGENDA

V.    POLICY AGENDA

1.   Adopt an Ordinance amending Section 25-12 of the Code of Ordinances               and being as amended by Ordinance Number 2721, adopted May 2, 2000; amending school zone speed limits.

2.   Adopt an Ordinance establishing rules and regulations for a helmet                         Ordinance for the City of Hattiesburg.

3.   APPROVE or DENY to adopt the Ordinance for the petition filed by                    Mun Lian, owner, to change the zoning classification of certain properties located at 1017 and 1019 W. Pine Street (Parcel #s 29-448-4-8 & 9, PPIN 19288 & 19289, Ward 4) from B-1 (Professional Business District) to B-2 (Neighborhood Business District); Hattiesburg Planning Commission recommended to APPROVE on April 6, 2011.

4.   Adopt a Resolution approving the request for a tax exemption filed by Front Street Studio Development, LLC for ad valorem tax exemption, except school district ad valorem taxes, for property located in the downtown central business district at 136-140 East Front Street, in the amount of $137,185.00, for a period of seven (7) years, beginning January 1, 2011 and ending December 31, 2017.

5.   Adopt Resolution declaring surplus ten (10) phones (NEC DTERM SERIES E DTP-16D-1); authorize the donation of said phones to City of Petal and removal of said phones from the inventory.

6.   Adopt Resolution declaring surplus certain telephone equipment (see attached list) and authorize sale of said items by advertising for sealed bids.

7.   Adopt Resolution declaring surplus the attached list of assets and authorize the disposal of said assets as scrap surplus materials.

8.   Acknowledge receipt of title opinion, survey appraisal, and deed for property located on Hwy 42 Bypass and owned by Jimmie D. Odom; authorize purchase of said property for use as an access road to Chain Park.

9.   Authorize purchase part of  Parcel No. 2-039H-17-091.00 from Chauncey Ermyl Cheek for City Bridge Project No. LSBP-18(14) on Byron Street (offer approved at MB 2011-2/73-74) and Authorize City Clerk to issue manual check for same.

10.   Authorize purchase part of Parcel No. 2-039I-20-015.00 from Industrial                 Welding Supplies of Hattiesburg, Inc. for City Bridge Project No. LSBP-18(14) on Byron Street (offer approved at MB 2011-2/73-74) and Authorize City Clerk to issue manual check for same.

11.   Authorize Mayor to execute duplicate agreement between the City of Hattiesburg and Neel-Schaffer Engineering for professional engineering services related to the design and construction of Chain Park Phase III Access Road (U.S. Department of Housing and Urban Development, Economic Development Initiative-Special Projects Grant #B-10-SP-MS-0101).

12.   Acknowledge and Approve Mayor to execute in triplicate, continuing engineering services contracts (original contracts approved MB #2009-5/317-330) with Neel-Schaffer, Inc. for Rowan Elementary Safe Routes to School and Pedestrian Circulation Study for six (6) elementary schools. 

13.   Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 16 in the amount of $499,100.72 for Architect/Engineering/Contractor Expense in connection with CDBG Project #R-110-205-02-GZ James Street Water Plant Project.

14.   Approve change order and authorize Mayor to execute five (5) originals of Supplemental Agreement No. 1 between the City of Hattiesburg and Webster Electric Company, Inc. for the Downtown Lighting Phase II & III.

15.   Declare and approve the purchase of Two (2) Trimble Ranger Handhelds with Orion Software/GPS Receiver/Laser Scanner in the total amount of $7,274.40 from Central Pipe Supply, Inc. as a sole source purchase as provided for in Section 31-7-13 (viii), of the Mississippi Code of 1972, based on information in the attached memorandum and letter.

16.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Frances Williams of 814 Arledge Street in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

17.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Pauline Holmes of 2902 Williamsburg Road in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

18.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Gregrick Bolton of 404 South 16^th Avenue in an amount not to exceed $50,000  according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

19.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Mary Primos of 211 Oak Street in an amount not to exceed $50,000  according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

20.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Carlee Bates of 404 Oliver Avenue in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

21.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Emma Besley of 320 Park Avenue in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

22.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Cynthia Glass of 714 Woodland Court in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

23.   Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Margaret Maury of 314 East Scooba Street in an amount not to exceed $50,000  according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement}

VI.    ROUTINE AGENDA

1.   Authorize submission of Stop Violence Against Women Act (VAWA) grant for 2011 to the Mississippi Department of Public Safety (nunc pro tunc).

2.   Acknowledge receipt of Declaration of Forfeitures  in the amount of $3,411.00 to the Hattiesburg Police Department and authorize monies to be placed in the Hattiesburg Police Department's Forfeiture Fund.

3.   Acknowledge receipt of Declaration of Forfeitures and authorize vehicles to be sold at auction.

4.   Acknowledge receipt of Privilege License Report for the month of March, 2011 from the Tax Department, as per recommendation.

5.   Approve sale of grave spaces per attached memo.

6.   Acknowledge Proofs of Publication for the month of March, 2011.

7.   Authorize and approve issuance of manual checks for CDBG Program claims per attached memorandum.  {Entitlement}

8.   Authorize and approve issuance of manual checks for HOME Program claims per attached memorandum.  {Entitlement}

9.   Approve Claims Docket for the period ending April 15, 2011.