04-22-08 Agenda

AGENDA
HATTIESBURG CITY COUNCIL
6:00 P.M. APRIL 22, 2008

I. Call to Order

II. Call to Prayer and Pledge of Allegiance

III. Agenda Order

IV. PRESENTATION AGENDA

V. POLICY AGENDA

1. APPROVE or DENY the petition filed by Sharene McAllister-Conerly, owner, represented by Laquita DeFlanders and Larry Fairley, to allow a Use Permit Upon Review for a day care center in a R-1A (Single-Family Residential) District, for certain properties located at 1305 Penton Street, Ward 5, (parcel #40-88-10-10); Hattiesburg Planning Commission recommended to APPROVE on April 2, 2008.

2. Adopt resolution appointing George W. Schmidt as Municipal Court Judge Pro-tem, Post 2, effective April 29, 2008, until further ordered.

3. Adopt Resolution Authorizing Requisition Number 24 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.

4. Authorize Mayor to execute an amended Interlocal Agreement between the City of Hattiesburg and Forrest County for the Collection of taxes by the Forrest County Tax Collector, the assessment of property by the Forrest County Tax Assessor, and the redemption of property sold for taxes (MB 2003-5/165-167).

5. Approve Change Order No. 1 to the contract with Jefcoat Fence of Hattiesburg in the amount of $19,999.99, increasing the construction contract from $42,537.58 to $62,537.58, and authorize Mayor to execute Supplemental Agreement for same.

6. Authorize Mayor to execute agreement between the City of Hattiesburg and Robert Michael Gammill & Associates, L.L.C., to provide Conceptual Master Plan for the development, expansion, and improvement of Hattiesburg Zoo Asian Exhibits, Mississippi Habitat Exhibits and African Lion Exhibit.

7. Approve and authorize the Mayor to execute duplicate original agreements between the City of Hattiesburg Parks and Recreation Department and the Hattiesburg Art Council to develop and promote an arts for children program for Hattiesburg residents.

8. Authorize online submission of U.S. Department of Justice 2008 Bulletproof Vest Program grant application. (nunc pro tunc)

9. Authorize submission of an MDEQ 2008 Solid Waste grant for $86,250 to fund a Household Hazardous Waste Disposal Day aka Amnesty Day. (nunc pro tunc)

10. Ratify and confirm the Mayor's appointment of Marcus Cathey, W3 (replaces Sam Buchanan) to the Hattiesburg School Board for a term (4/22/08 to 2/28/2013) beginning 3/1/08 and ending 2/28/2013.

11. Authorize publication of Intent to Request Release of Funds for 2008 Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) entitlement grant funds, in compliance with the U.S. Department of Housing and Urban Development (HUD) environmental requirements at 24CFR Part 58, in accordance with the National Environmental Policy Act (NEPA). {Entitlement}

12. Authorize Mayor to execute, in triplicate, Contracts with the U.S. Department of Housing and Urban Development funding the 2008 City of Hattiesburg Action Plan in the amount of $613,603 in Community Development Block Grant (CDBG) Program funds and $326,683 in HOME Investment Partnerships Program (HOME) funds.

VI. ROUTINE AGENDA

1. Acknowledge execution of Project Partnership Agreement (PPA) with the U.S. Army Corps of Engineers for the Design and Construction of the North Lagoon Expansion and Sewer Line Upgrade (U.S. Army Corps of Engineers, Vicksburg District, Mississippi Environmental Infrastructure and Resource Protection and Development Program, Section 592).

2. Acknowledge receipt of letter from Attorney General's Office approving the Interlocal Agreement between the City of Hattiesburg and Longleaf Trace Rail-To-Trails Recreation District for the construction and extension of the rail-to-trails pathway from the gateway of the University of Southern Mississippi eastward to Main Street, approved on February 19, 2008 at Minute Book 2008-2/52-53.

3. Acknowledge receipt of Declaration of Forfeitures from the Forrest/Perry Metro Narcotics Task force forfeiting a check totaling $1,725.20 to the Hattiesburg Police Department, and authorize monies to be placed in the Hattiesburg Police Department s Forfeiture Fund.

4. Acknowledge receipt of a signed and recorded sewer easement from Dinesh P. Patel and Kokila D. Patel to the City of Hattiesburg.

5. Authorize the Mayor to execute an agreement with RICOH (Lanier) for annual color copier maintenance beginning February 1, 2008 in the amount of $2,317.00 for the Information Technology Department.

6. Acknowledge receipt of the bids received February 14, 2008, for Tatum Park Soccer Field Renovation and accept the bid of Southwest Design and Landscape, LLC at a cost of $58,400.00 per field, as the lowest and best bid received that meets the City s advertised specifications.

7. Acknowledge receipt of the bids received April 3, 2008, for Automatic Handicap Entrance Door Openers, and accept the bid of Mid-South Glass, Inc. at a total cost of $38,463.00, as the only bid received that meets the City s advertised specifications.

8. Acknowledge receipt of the bids received March 20, 2008, for Dive Equipment for the Southeast One Regional Response Team, and accept the bid of Sea Urchins Dive Shop at a total cost of $55,513.00, as the lowest and best bid received that meets the City s advertised specifications.

9. Authorize and approve publication of Public Notice Department of Urban Development - Community Development Division accepting Applications and Seeking Vendors for its Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs. {Entitlement}

10. Authorize publication of Advertisement for Bids for Sewer System Expansion Contract No. 4 Along U.S. Highway 98 Near Baracuda Drive to be published in Local and Statewide newspaper.

11. Acknowledge receipt of Privilege License Report for the month of March 2008 from the Tax Department, as per recommendation.

12. Approve sale of grave spaces per attached memo.

13. Acknowledge Proofs of Publication for the month of March 2008.

14. Approve Claims Docket for the period ending April 18, 2008.

VII. PUBLIC AGENDA

1. Citizen Forum

04-08-08 Agenda

AGENDA
HATTIESBURG CITY COUNCIL
6:00 P.M. APRIL 8, 2008

I. Call to Order

II. Call to Prayer and Pledge of Allegiance

III. Agenda Order

IV. Approval of Minutes of March 3, 4 and 18, 2008

V. PRESENTATION AGENDA

VI. POLICY AGENDA

1. Adopt Resolutions determining the following properties are in such a state of uncleanliness so as to be a menace to the health and safety of the community and providing a specified period of time to remove violations per the recommendation of the Code Enforcement Manager. (Attached list)

2. APPROVE or DENY to adopt the ordinance for the petition filed by Anthony Fetterolf, owner, to change the zoning classification of certain property located at 309 Conti Street (parcel #28-150-3-9, Ward 4) from R-1B (Single-Family Residential) District, to R-2 (Two-Family Residential) District; Hattiesburg Planning Commission recommended to DENY on March 5, 2008.

3. APPROVE or DENY the petition filed by Nick Welch, owner, represented by Murray Waldron, for certain property located at 5 Spyglass Hill (parcels # 187C-5847-35-5, 6 & 7, Ward 1), to vary from Section 84.01 (2) which requires that any fence, wall or hedge in a residential district not exceed thirty-six (36) inches (3 feet) in height on any front building line, and instead allow a ninety-six (96) inch (8 feet) fence, for a variance of sixty (60) inches (5 feet) in a R-1C (Single-Family Residential) District; Hattiesburg Board of Adjustments recommended to APPROVE on March 19, 2008.

4. Authorize establishment of new fund, to be titled Series 2008 Lincoln Center TIF Bond Construction Fund (Fund #90) for the purpose of recording proceeds of bonds issued through tax increment financing to reimburse the developer for infrastructure improvements to Lincoln Center.

5. Adopt a Resolution to approve and adopt the budget for the Series 2008 Lincoln Center TIF Bond Construction Fund (Fund 90) for the City of Hattiesburg for the fiscal year ending September 30, 3008, and authorize publication of same.

6. Adopt the April 8, 2008 Amendments to the budget for the City of Hattiesburg for the fiscal year ending September 30, 2008; and adopt resolution authorizing publication of amendments for funds in excess of 10% of the original appropriation fund balance.

7. Adopt Resolution Authorizing Requisition Number 23 from the Project Fund Construction Account in connection with that certain Loan Agreement dated as of June 28, 2006 by and between the Mississippi Development Bank and the City of Hattiesburg.

8. Authorize the Mayor to execute an authority to cancel Resolution condemning the property located at 920 Deason Avenue and authorize recording of same.

9. Authorize the Mayor to execute an authority to cancel Resolution condemning the property located at 207 Gussie Avenue and authorize recording of same.

10. Authorize the Mayor to execute duplicate Voting Precinct Rental Agreement with Forrest County for use of the Hattiesburg Intermodal Facility (Train Depot) located at 308 Newman Street as the Eaton School Voting Precinct, effective April 1, 2008.

11. Authorize the Mayor to execute (duplicate original) addendums to the original agreement with the Mississippi Power company to provide detailed design and engineering services for decorative street and walkway lighting in certain areas of downtown Hattiesburg.

12. Authorize Mayor to execute agreement between Gilliland Electronics and the Hattiesburg Fire Department (hereinafter referred to as A Customer) to provide Security System Monitoring services to Fire Department Administration Offices located 622 Corinne Street, Hattiesburg, Mississippi as per attached letter of agreement to Fire Chief David Webster.

13. Authorize Mayor to execute in triplicate the Contract Agreement between the City of Hattiesburg and Shows, Dearman & Waits, Inc. for Construction Engineering Services for the Taxi Lighting and Drainage at the Hattiesburg Bobby L. Chain Municipal Airport.

14. Authorize the Mayor to execute the application for emergency work with the USDA, Natural Resources Conservation Service under the applicable authorities of the Flood Control Act, and as amended by Section 216 of the Flood Control Act of 1950, Public Law, 81-516 (33 USC 701b-1), for the Convention Center with 25% cost share to be provided by the City through the 2007-2008 drainage improvement budget.

15. Authorize Mayor to execute agreement with Megagate Broadband, Inc., to provide WAN T 1 backhaul for the offices located at the Hattiesburg Intermodal Facility for the amount of $356.00 per month.

16. Approve Change Order No., 1 to the contract with Lampkin Construction Company, Inc., in the amount of $52,417.11 decreasing the construction contract from $1,080,481.45 to $1,028,064.34, and authorize Mayor to
execute (quadruple original) Supplemental Agreement for same.

17. Acknowledge receipt of the 2007 Consolidated Annual Performance and Evaluation Report for the Housing and Community Development Programs and the submission of the same to the U. S. Department of Housing and Urban Development. {Entitlements}

VII. ROUTINE AGENDA

1. Acknowledge receipt of the monthly budget report for the month ending March 31, 2008, on permanent file in the City Clerk's Office.

2. Acknowledge receipt of two-bid purchase docket report for period of February 25, 2008, through March 31, 2008, as provided for in Section 31-7-13(B) of the Mississippi Code of 1972.

3. Acknowledge donation of Unit #10475, to the City of Lumberton, in accordance with the resolution adopted at MB2007-5/145-147.

4. Acknowledge the receipt of annual actuarial valuation report covering the participation of the City of Hattiesburg in the Mississippi Municipal Retirement Systems.

5. Acknowledge receipt of the The Emergency Management District Financial Statement.

6. Acknowledge receipt of Patent of transferred property from the State of Mississippi and recording of same.

7. Acknowledge receipt of Certificate of Attendance of the Municipal Court Clerks Statewide Seminar for Sharon Mark.

8. Acknowledge the receipt of appointment by City Judge Vanessa Jones of Jeannette Anyanele as Deputy Municipal Court Clerk.

9. Acknowledge receipt of sales in the amount of $7,200.00 from the Durham Auction sale held on February 9, 2008.

10. Authorize the Mayor to execute a contract with ESRI for the primary and secondary maintenance of ArcView of the Georgraphic Information System (GIS) for a total cost of $700.00 for a period of 12 months. (MPO 2008)

11. Authorize publication of Advertisement for Bids for the restoration of City Hall, to be published in Local and Statewide newspaper.

12. Authorize publication of Advertisement for Bids for Chlorination Basin at the North Lagoon to be published in Local and Statewide newspaper.

13. Approve specifications and authorize advertisement for bids for furnishing and installing Metal Roof Over System for Hangar #3, located at the Bobby L. Chain Municipal Airport, Hattiesburg, MS.

14. Acknowledge receipt of bid on January 10, 2008 for term bid item #19 Feline Food for the Parks and Recreation Department for the period beginning April 9, 2008, and accept the term bid as per recommendation, as the lowest and best bid received that meet the city s advertised specifications.

15. Acknowledge receipt of the bids received February 7, 2008, for Fourteen (14) New Laptop Computers for the Hattiesburg Police Department, and accept the bid of Howard Computers at a total cost of $60,382.00, as the best bid received that meets the City s advertised specifications, per recommendation from the Hattiesburg Police Department.

16. Acknowledge Bid received on March 13, 2008 for Biometric Fingerprint Reader Systems for the Hattiesburg Police Department and the City Hall Complex and Reject bid because it did not meet the City s advertised specifications; Approve Specifications and Authorize Publication of Advertisement for Biometric Fingerprint Reader Systems for the Hattiesburg Police Department and the City Hall Complex.

17. Approve sale of grave spaces per attached memo.

18. Approve Claims Docket for the period ending March 31, 2008.

VIII. PUBLIC AGENDA

A. Citizen Forum