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05-03-11 Proposed AgendaPROPOSED AGENDA HATTIESBURG CITY COUNCIL 4:30 P.M. MAY 3, 2011
I. Call to Order II. Call to Prayer and Pledge of Allegiance III. Agenda Order IV. Approval of Minutes of April 4, 5, 18 and 19, 2011 V. PRESENTATION AGENDA VI. POLICY AGENDA 1. Adopt a Resolution approving the form of and authorizing the execution of a Development Agreement between the City of Hattiesburg, Mississippi and Kimco Hattiesburg II, L.P. relating to the Turtle Creek Commons Project; and for related purposes. 2. Adopt a Resolution authorizing and directing the issuance of Taxable Tax Increment Limited Obligation Bonds, Series 2011 (Turtle Creek Commons Project), of the City of Hattiesburg, Mississippi (The "City"), in the principal amount of not to exceed Two Million Forty Thousand Dollars ($2,040,000) to raise money for the purpose of paying the cost of the infrastructure improvements (as hereinafter defined), capitalized interest, if necessary, funding a reserve fund, if necessary, and paying costs of issuance. 3. Adopt a Resolution declaring as surplus certain real property located on the corner of 2nd Avenue and an unnamed alley that runs from 2nd Avenue to 3rd Avenue (more particularly described in the attached resolution); approve the sale of said property as authorized by Section 21-17-1 of the Mississippi Code; and authorize Mayor to execute Purchase and Sale Agreement for sale of the property to Clyde C, III & Belinda Thagard. 4. Adopt Resolution approving Acquisition and Relocation Policy for the property to be obtained for the West 4th Street Expansion Project - Phase II, Project No. HPP-8750-00(003). 5. Approve and Authorize execution of two copies of a Joint-Funding Agreement for the period of October 1, 2010 to September 30, 2011, to initiate a cooperative agreement between the City of Hattiesburg and the U.S. Geological Survey (USGS) for operation and maintenance of a flood monitoring site on the Bouie River at Glendale Avenue and for hydrologic modeling and development of inundation maps for the Leaf River, with total cost of $50,720 shared equally. 6. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 14 in the amount of $46,952.86 for Administrative/Contractor Expense for Sewer & Water Improvements in connection with CDBG Project #R-103-205-01-KED Wis-Pak Project. 7. Authorize Mayor to Execute quadruple (4) copies of Amendment of Professional Services Agreement with Neel-Schaffer for USA Yeast Wastewater Discharge MB#2010-6/463-465. 8. Authorize execution of Basis for Administrative Settlement of property approved for purchase MB #2010-5/557-559 (Farris/Davis). 9. Authorize execution of agreement with Salvation Army for MDA Emergency Shelter Grant 2011 in the amount of $75,000. 10. Authorize Mayor to Enter into Contract between the City of Hattiesburg and Nordan Smith for Oxygen Cylinder Rental for the Fire Department per attached memorandum and quote. 11. Ratify and confirm the Mayor's appointment of Chris Rowell, W4 (replaces Sterling Rascoe) to the Tourism Commission, for a five (5)-year term, (11/06/10 to 11/05/15) beginning 5/03/11 and ending 11/05/15. 12. Ratify and confirm the Mayor's re-appointment of Willie E. Clark (W5), to the Housing Authority Board, for a five (5) year term, beginning May 19, 2011 and ending May 18, 2016. VII. ROUTINE AGENDA 1. Acknowledge receipt of the monthly budget report for the month ending April 30, 2011, on permanent file in the City Clerk’s Office. 2. Acknowledge receipt of two-bid purchase docket report for period of March 29, 2011, through April 20, 2011 as provided for in Section 31-7-13(B) of the Mississippi Code of 1972. 3. Authorize submission of MDA Emergency Shelter Grant 2011. (nun pro tunc) 4. Authorize Mayor to Renew Maintenance Contract between the City of Hattiesburg and Strategic Systems & Technology Corporation for asset tracking software in the amount not to exceed $900.00, for the period beginning June 30, 2011. 5. Acknowledge proposals received on December 2, 2010 for consultants for environmental and engineering services in connection with the Western Beltway Project and reject proposals due to the need to revise specifications in accordance with Federal Highway and MDOT specifications; and, authorize publication of Request for Proposals for a feasibility study in connection with the proposed Western Beltway. 6. Acknowledge receipt of bids on April 21, 2011 for Term Bid Items #39 - Cold Water AMR Meters in Various Sizes and #40 - Automated Meter Reading Transmitter for the Hattiesburg Water Department for the period beginning May 4, 2011, and accept the term bids as per recommendation, as the only bids received that meet the city’s advertised specifications. 7. Acknowledge Bids received on March 24, 2011 for Term Bid Item #33-Uniform Rental Service for Various Departments/Divisions of the City of Hattiesburg and Reject all bids due to a Change in Specifications; Approve Specifications and Authorize Publication of Advertisement for Term Bid Item #33-Uniform Rental Service for Various Departments/Divisions of the City of Hattiesburg for the period beginning June 22, 2011, and ending March 31, 2013. 8. Approve and authorize issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement} 9. Approve and authorize issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement} 10. Approve Claims Docket for the period ending April 30, 2011.
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05-02-11 Work Session AgendaWORK SESSION AGENDA HATTIESBURG CITY COUNCIL May 2, 2011 (following Agenda Review)
ITEMS FOR DISCUSSION: A-1 Redistricting Presentation, Bridge and Watson - Bradley A-2 Small Business Grant Application Process Status – Delgado A-3 Junk Yards Sales and Purchasing on East Hardy Street - Delgado A-4 Junk Yards in Ward 2 - Delgado A-5 Mobile Street Police Substation, Regular Open Hours - Delgado A-6 Air Conditioning, Brotherhood Gym - Delgado A-7 Water/ Sewer Bond – Ware A-8 Update on truck route following re-opening of James Street Bridge - Naylor UPDATE AS NEEDED TO KEEP COUNCIL INFORMED: B-1 Electronic Technology-Assessment B-2 Recycle Program-Status Update B-3 CHDO Report B-4 Mississippi Development Bank B-5 Report on conferences, seminars, etc.
04-05-11 Proposed AgendaPROPOSED AGENDA HATTIESBURG CITY COUNCIL 4:30 P.M. APRIL 5, 2011
I. Call to Order II. Call to Prayer and Pledge of Allegiance III. Agenda Order IV. Approval of Minutes of March 7, 8, 21 and 22, 2011 V. PRESENTATION AGENDA VI. POLICY AGENDA 1. Adopt Resolution approving the sale of not to exceed $400,000 Tax Increment Limited Obligation Bonds, Series 2011 (Turtle Creek Crossing Project) (The "Bonds") to be dated as of the date of delivery thereof and approving the form of and execution of a Bond Purchase Agreement for the sale of The Series 2011 Bonds. 2. Adopt Resolution authorizing and directing the issuance of Tax Increment Limited Obligation Bonds, Series 2011 (Turtle Creek Crossing Project), of the City of Hattiesburg, Mississippi (The "City"), in the principal amount of not to exceed Four Hundred Thousand Dollars ($400,000) to raise money for the purpose of paying the cost of the infrastructure improvements (as hereinafter defined), funding a reserve fund, if necessary, and paying costs of issuance. 3. Adopt Resolution declaring certain City vehicles as surplus, and authorizing the sale of said vehicles at auction and the removal of said vehicles from the inventory of the Hattiesburg Police Department. 4. Adopt Resolution authorizing preparation and submittal of proposal and subsequent application for Economic Development Grant Funds under the Katrina Supplemental Community Development Block Grant Program; Authorizing publication of public hearing and environmental notices; and for related purposes. 5. Adopt Resolution and Order to Condemn for Property, Parcel No. 2-0280J-05-002-00 to be acquired from V. L. Dye, Jr., et al, for West 4th Street Improvement Project No. HPP-8750-00(003). 6. Acknowledge receipt of, and Authorize offer of recommended value for Parcel No. 2-028J-08-126.00 for West 4th Street Improvement Project No. HPP-8750-00(003) LPA/104873-801000. 7. Authorize Mayor to execute in triplicate originals of Professional Services Agreement between the City of Hattiesburg and Shows, Dearman & Waits, Inc. for the Buschman Fiber Optic. 8. Authorize Mayor to execute in triplicate originals of Professional Services Agreement between the City of Hattiesburg and Shows, Dearman & Waits, Inc. for Phase II West 4th Street Improvement Project, from Hutchinson to Jackson Street for Survey and Set Pins. 9. Authorize Mayor to execute in triplicate originals of Engineering Supplemental Agreement between the City of Hattiesburg and Shows, Dearman & Waits, Inc. for the Rehabilitation and Improvements at the James Street Water Plant #2. 10. Authorize Mayor to execute in triplicate originals of Professional Services Supplemental Agreement between the City of Hattiesburg and Shows, Dearman & Waits, Inc. for the Highway 11 Traffic Signal at Parkway Drive STP-9339-00(008) LPA106005-701000. 11. Authorize Mayor to execute in triplicate originals of Professional Services Agreement between the City of Hattiesburg and Neel-Schaffer for the Phase Two Downtown Traffic Study. 12. Authorize Mayor to execute in triplicate Memorandum of Understanding, MOU, with the Mississippi Department of Transportation for Safe Routes to School for Rowan Elementary. 13. Authorize Mayor to execute in triplicate Memorandum of Understanding, MOU, with the Mississippi Department of Transportation for Safe Routes to School for Woodley Elementary. 14. Authorize Mayor to Enter into a Lease Agreement between the City of Hattiesburg and Daytona Harley Davidson for the lease of twelve motorcycles for the Hattiesburg Police Department for One Year, commencing on April 1, 2011 and ending on March 31, 2012. 15. Acknowledge receipt of, and authorize offer of, recommended Relocation Assistance Offers within Parcel No. 2-028J-05-001.00 for West 4th Street Improvement Project No. HPP-8750-00(003) LPA/104873-801000. 16. Ratify and confirm the Mayor’s appointment of Sarah Newton, Ward 4 (replaces unexpired term of David Sheley, Deceased) to the Hattiesburg Historic Conservation Commission for a term (6/25/09 to 6/24/14), beginning 4/5/11 and ending 6/24/14. VII. ROUTINE AGENDA 1. Acknowledge receipt of the monthly budget report for the month ending March 31, 2011, on permanent file in the City Clerk’s Office. 2. Acknowledge receipt of two-bid purchase docket report for period of February 1, 2011, through March 2, 2011 as provided for in Section 31-7-13(B) of the Mississippi Code of 1972. 3. Authorize submission of MDOT Urban Youth Corps 2011 Grant in the amount of $44,960 ($35,000 fed/$9,960 local) and acknowledge willingness to meet all UYC program Federal and State regulatory requirements (nunc pro tunc) 4. Acknowledge award of USDOJ Byrne Justice Assistance Grant 2010 in the amount of $50,528.00. 5. Acknowledge execution of External Memorandum of Understanding between the City, The University of Southern Mississippi Office of the Dean of Students, Shafer Center for Crisis Intervention, the Hattiesburg Police Department, and Mississippi Coalition Against Sexual Assault. 6. Acknowledge receipt of sales in the amount of $12,665.00 from the City Auction held on February 17, 2011. 7. Acknowledge receipt from Sharon Mark of Certificate of Attendance of the Municipal Court Clerks Statewide Seminar. 8. Acknowledge receipt of Declaration of Forfeitures in the amount of $3,698.00 to the Hattiesburg Police Department and authorize monies to be placed in the Hattiesburg Police Department's Forfeiture Fund. 9. Acknowledge receipt of unadvertised bids for Sigler Center Kitchen Remodeling and accept the bid of J’s Building & Designs in the amount of $9,955.10 as the lowest bid received. (Unadvertised bids for Construction Project) 10. Acknowledge receipt of unadvertised bids for Sigler Center Kitchen Replacement Flooring and accept the bid of Sherwin-Williams in the amount of $1,515.85 as the lowest bid received.(Unadvertised bids for Construction Project) 11. Acknowledge receipt of bids on Various Dates for Various Term Bid Items for the Hattiesburg Water Department for the period beginning April 1, 2011, and accept the term bids as per recommendation, as the only or lowest and best bids received that meet the city’s advertised specifications. 12. Acknowledge receipt of bids on March 10, 2011 for Term Bid Items #13 - Sodium Fluorasilicate and #14 - Sodium Fluoride for the Hattiesburg Water Department for the period beginning April 1, 2011, and accept the term bids as per recommendation, as the only bids received that meet the city’s advertised specifications. 13. Approve addendum for the Taxiway Lighting Upgrades project for the Hattiesburg Bobby L. Chain Municipal Airport. 14. Approve Specifications and Authorize Publication of Advertisement for One (1) 2011 or Newer 27' Bus for Hub City Transit. 15. Approve Specifications and Authorize Publication of Advertisement for Three (3) 2011 or Newer 25' Buses for Hub City Transit. 16. Approve and authorize issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement} 17. Approve and authorize issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement} 18. Approve Claims Docket for the period ending March 31, 2011. |
04-19-11 Proposed AgendaPROPOSED AGENDA HATTIESBURG CITY COUNCIL 4:30 P.M. APRIL 19, 2011
I. Call to Order II. Call to Prayer and Pledge of Allegiance III. Agenda Order IV. PRESENTATION AGENDA V. POLICY AGENDA 1. Adopt an Ordinance amending Section 25-12 of the Code of Ordinances and being as amended by Ordinance Number 2721, adopted May 2, 2000; amending school zone speed limits. 2. Adopt an Ordinance establishing rules and regulations for a helmet Ordinance for the City of Hattiesburg. 3. APPROVE or DENY to adopt the Ordinance for the petition filed by Mun Lian, owner, to change the zoning classification of certain properties located at 1017 and 1019 W. Pine Street (Parcel #s 29-448-4-8 & 9, PPIN 19288 & 19289, Ward 4) from B-1 (Professional Business District) to B-2 (Neighborhood Business District); Hattiesburg Planning Commission recommended to APPROVE on April 6, 2011. 4. Adopt a Resolution approving the request for a tax exemption filed by Front Street Studio Development, LLC for ad valorem tax exemption, except school district ad valorem taxes, for property located in the downtown central business district at 136-140 East Front Street, in the amount of $137,185.00, for a period of seven (7) years, beginning January 1, 2011 and ending December 31, 2017. 5. Adopt Resolution declaring surplus ten (10) phones (NEC DTERM SERIES E DTP-16D-1); authorize the donation of said phones to City of Petal and removal of said phones from the inventory. 6. Adopt Resolution declaring surplus certain telephone equipment (see attached list) and authorize sale of said items by advertising for sealed bids. 7. Adopt Resolution declaring surplus the attached list of assets and authorize the disposal of said assets as scrap surplus materials. 8. Acknowledge receipt of title opinion, survey appraisal, and deed for property located on Hwy 42 Bypass and owned by Jimmie D. Odom; authorize purchase of said property for use as an access road to Chain Park. 9. Authorize purchase part of Parcel No. 2-039H-17-091.00 from Chauncey Ermyl Cheek for City Bridge Project No. LSBP-18(14) on Byron Street (offer approved at MB 2011-2/73-74) and Authorize City Clerk to issue manual check for same. 10. Authorize purchase part of Parcel No. 2-039I-20-015.00 from Industrial Welding Supplies of Hattiesburg, Inc. for City Bridge Project No. LSBP-18(14) on Byron Street (offer approved at MB 2011-2/73-74) and Authorize City Clerk to issue manual check for same. 11. Authorize Mayor to execute duplicate agreement between the City of Hattiesburg and Neel-Schaffer Engineering for professional engineering services related to the design and construction of Chain Park Phase III Access Road (U.S. Department of Housing and Urban Development, Economic Development Initiative-Special Projects Grant #B-10-SP-MS-0101). 12. Acknowledge and Approve Mayor to execute in triplicate, continuing engineering services contracts (original contracts approved MB #2009-5/317-330) with Neel-Schaffer, Inc. for Rowan Elementary Safe Routes to School and Pedestrian Circulation Study for six (6) elementary schools. 13. Authorize Mayor to execute Request for Cash and Summary Support Sheet No. 16 in the amount of $499,100.72 for Architect/Engineering/Contractor Expense in connection with CDBG Project #R-110-205-02-GZ James Street Water Plant Project. 14. Approve change order and authorize Mayor to execute five (5) originals of Supplemental Agreement No. 1 between the City of Hattiesburg and Webster Electric Company, Inc. for the Downtown Lighting Phase II & III. 15. Declare and approve the purchase of Two (2) Trimble Ranger Handhelds with Orion Software/GPS Receiver/Laser Scanner in the total amount of $7,274.40 from Central Pipe Supply, Inc. as a sole source purchase as provided for in Section 31-7-13 (viii), of the Mississippi Code of 1972, based on information in the attached memorandum and letter. 16. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Frances Williams of 814 Arledge Street in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} 17. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Pauline Holmes of 2902 Williamsburg Road in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} 18. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Gregrick Bolton of 404 South 16th Avenue in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} 19. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Mary Primos of 211 Oak Street in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} 20. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Carlee Bates of 404 Oliver Avenue in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} 21. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Emma Besley of 320 Park Avenue in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} 22. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Cynthia Glass of 714 Woodland Court in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} 23. Approve and authorize Mayor to execute in triplicate a Contractor and Owner Agreement and a Housing Rehabilitation Grant Award to Margaret Maury of 314 East Scooba Street in an amount not to exceed $50,000 according to the Housing Rehabilitation and Housing Programs Manual Section VIII (E). {Entitlement} VI. ROUTINE AGENDA 1. Authorize submission of Stop Violence Against Women Act (VAWA) grant for 2011 to the Mississippi Department of Public Safety (nunc pro tunc). 2. Acknowledge receipt of Declaration of Forfeitures in the amount of $3,411.00 to the Hattiesburg Police Department and authorize monies to be placed in the Hattiesburg Police Department's Forfeiture Fund. 3. Acknowledge receipt of Declaration of Forfeitures and authorize vehicles to be sold at auction. 4. Acknowledge receipt of Privilege License Report for the month of March, 2011 from the Tax Department, as per recommendation. 5. Approve sale of grave spaces per attached memo. 6. Acknowledge Proofs of Publication for the month of March, 2011. 7. Authorize and approve issuance of manual checks for CDBG Program claims per attached memorandum. {Entitlement} 8. Authorize and approve issuance of manual checks for HOME Program claims per attached memorandum. {Entitlement} 9. Approve Claims Docket for the period ending April 15, 2011.
04-04-11 Work Session AgendaWORK SESSION AGENDA HATTIESBURG CITY COUNCIL APRIL 4, 2011 (following Agenda Review)
ITEMS FOR DISCUSSION: A-1 Redistricting (Slaughter & Associates) – Mayor A-2 Complete Streets – Mayor A-3 Privatization of Sewer – Mayor A-4 Mid-Town Grant Proposal Selection Process and General Timeline - Mayor A-5 Equipment Leasing Presentation – Mayor A-6 Water and Sewer – Bradley A-7 Business Signs: Selective Enforcement – Delgado A-8 Signs on trailers - code enforcement - Delgado UPDATE AS NEEDED TO KEEP COUNCIL INFORMED: B-1 Electronic Technology-Assessment B-2 Recycle Program-Status Update B-3 CHDO Report B-4 Mississippi Development Bank B-5 Report on conferences, seminars, etc.
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